Bookkeeper

$48,339 - $57,429/Yr

Unclassified - Milwaukee, WI

Full-time - Entry Level

Milwaukee, WI

About the position

Vibrant Graphics, a small, family-owned, full-service customized label and package printing company, along with Plexas, a third-party cost containment company, is seeking a dedicated Bookkeeper to join their team. This full-time, onsite position will involve splitting time between both organizations, which share the same facility and ownership. The Bookkeeper will oversee the financial data and compliance of both companies by maintaining accurate records on accounts payable and receivable, payroll, and daily financial entries and reconciliations. The role requires performing all bookkeeping tasks, including the preparation of financial statements, ensuring that all financial activities are conducted in accordance with generally accepted accounting principles (GAAP).

Responsibilities

• Maintain records according to generally accepted accounting principles, including the recording of journal entries, asset depreciation schedules, accounts payable, accounts receivable, and cash management.
• Check accounting records for accuracy, track invoices and payments, and maintain a system for organizing company documents.
• Monitor purchase orders and invoices, code invoices with the proper general ledger information, and process payments in a timely manner.
• Prepare and send invoices to customers, ensuring they are entered into the proper accounts in the accounting system, and contact customers to make payment arrangements for overdue invoices.
• Prepare bank deposits of payments received from customers and other sources, and enter payments into the accounts receivable system.
• Enter information into and reconcile basic general ledger accounts, prepare detailed journal entries and month-end reconciliations, and maintain inventory and overhead accounts.
• Run reports for management to keep them apprised of cash flow, budgeting, and other vital financial matters, and provide requested documentation for auditors.
• Perform administrative tasks such as maintaining paper and electronic files, opening and sorting mail, filing and archiving records, and composing and preparing correspondence.
• Comply with federal, state, and local legal requirements by studying requirements, ensuring adherence to requirements, filing reports, and advising management on needed actions.

Requirements

• Associate's degree in accounting or business administration, or equivalent business experience.
• Knowledge of bookkeeping and generally accepted accounting principles (GAAP).
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Familiarity with Microsoft Office (Outlook, Word, Excel) and hands-on experience with spreadsheets and proprietary software (Label Traxx).
• High degree of accuracy and attention to detail.
• Strong written and verbal communication skills, with the ability to respond to others professionally and in a timely manner.
• Ability to work independently while developing and maintaining constructive and cooperative working relationships.
• Strong organizational skills and the ability to multi-task, prioritize, and work with frequent interruptions.

Nice-to-haves

• Experience with Label Traxx software.
• Strong analytical and problem-solving skills.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Vision insurance
• 401(k) matching