Bookkeeper

Fiesta Mart - Austin, TX

Full-time - Entry Level

Austin, TX

Food and Beverage Retailers

About the position

The Bookkeeper at Fiesta Mart plays a crucial role in managing the store's financial transactions and ensuring compliance with cash handling procedures. Under the supervision of the Store Director, the Bookkeeper is responsible for preparing and verifying the store's money safe and cashier tilts, enforcing company policies regarding cash handling, and may also oversee the front end operations of the store. This position requires a high level of attention to detail and the ability to manage multiple tasks efficiently. The Bookkeeper begins their shift by disabling the alarm for the store and the safe, followed by verifying the cash amounts in the safes. They prepare weekly sales reports that detail the overall store sales and departmental sales, and they tally cashier sales for the cashier of the month program. The role involves preparing media reports, managing cashier pick-ups and loans, and ensuring that the money is accurately counted and deposited by 8:00-8:30 am. Additionally, the Bookkeeper is responsible for counting WIC vouchers and matching them to cashier reports, ensuring accuracy in all financial transactions. As cashiers arrive, the Bookkeeper provides them with their loans and tilts, counting the money again for accuracy. They also assign cashier breaks and assist cashiers during busy periods. Throughout the day, the Bookkeeper prepares cashier declarations and accountability reports, documenting all deposits made by cashiers and verifying the amounts received. The role requires the use of a Safe Count Sheet to balance the store's money and involves repeated counting of the safes to ensure accuracy. The Bookkeeper also prepares reports for the corporate office detailing all duties performed during the day. In addition to bookkeeping responsibilities, the Bookkeeper may perform the functions of the Front End Manager in their absence and assist as a cashier when needed. This position requires strong communication skills, both written and oral, and the ability to work effectively with others while maintaining a high standard of customer service.

Responsibilities

• Prepare and verify the store's money safe and cashier tilts.
• Enforce company policies and procedures regarding cash handling.
• Prepare weekly sales reports encompassing total store and departmental sales.
• Tally cashier sales for the cashier of the month program.
• Prepare media reports and manage cashier pick-ups and loans.
• Count and deposit money by 8:00-8:30 am.
• Count and match WIC vouchers to cashier reports.
• Provide cashiers with their loans and tilts, ensuring accuracy in counting.
• Assign daily cashier breaks and assist during busy shopping times.
• Prepare cashier declarations and accountability reports for deposits made by cashiers.
• Utilize a Safe Count Sheet to balance the store's money and prepare reports for the corporate office.

Requirements

• High school diploma or GED required.
• 1-3 years of experience as a fully skilled Bookkeeper.
• Bilingual in English and Spanish preferred.
• Basic math skills including addition, subtraction, multiplication, and division.
• Strong communication skills, both written and oral.
• Ability to provide on-the-job training in cash handling to lower-level employees.
• Ability to multitask and resolve problems effectively.

Nice-to-haves

• Experience in bookkeeping within a grocery store or similar industry.
• Knowledge of cash handling procedures and customer service standards.