Bookkeeper

Davenport Management - Providence, RI

Full-time - Mid Level

Providence, RI

Administrative and Support Services

About the position

The Bookkeeper at Davenport Management Inc. is responsible for managing the financial records and transactions of affordable housing properties. This role ensures accurate record-keeping, timely processing of rent payments, and compliance with relevant housing regulations. The Bookkeeper collaborates closely with property management and accounting teams to maintain financial accuracy, provide reporting, and support budgeting efforts for affordable housing operations.

Responsibilities

• Record and process rent payments from tenants and vendor payments, ensuring timely collection and follow-up on delinquencies.
• Maintain tenant ledgers, track payment status, and issue receipts as needed.
• Work with property managers on late payments, payment plans, and eviction processes if required.
• Process invoices, verify expenses, and ensure timely payments to vendors and contractors.
• Maintain records of utility bills, maintenance costs, and other property-related expenses.
• Reconcile monthly statements and resolve discrepancies with vendors.
• Assist in preparing monthly financial statements, including income statements, balance sheets, and cash flow reports.
• Assist in preparing budgets, forecasts, and variance reports for the affordable housing portfolio.
• Provide financial data for audits, inspections, and compliance reports.
• Maintain accurate records of all financial transactions in accordance with federal, state, and local regulations for affordable housing.
• Ensure compliance with HUD, LIHTC, and other affordable housing program requirements.
• Prepare financial reports required for affordable housing and HUD programs.
• Assist the Controller with special projects and tasks upon request.
• Reconcile bank accounts and ensure all deposits and withdrawals are accurately recorded.
• Monitor cash flow and report any potential issues to management.
• Maintain general ledger accounts and prepare journal entries as needed.
• Assist with month-end and year-end closing procedures, ensuring all financial data is accurate and complete.

Requirements

• Associate's degree in accounting, finance, or a related field; Bachelor's degree preferred.
• Minimum of 2 years of experience in bookkeeping, accounting, or property management.
• Prior experience in affordable housing, HUD programs, or LIHTC properties is strongly preferred.
• Strong proficiency in accounting software (e.g., QuickBooks, Sage, Yardi, or RealPage) and Microsoft Excel.
• Knowledge of affordable housing regulations, including HUD and LIHTC compliance.
• Attention to detail, strong organizational skills, and the ability to manage multiple tasks.
• Excellent communication skills to interact with tenants, property managers, and external auditors.
• Ability to handle sensitive financial information with confidentiality and professionalism.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Retirement savings plans