Books Team Data & Content Manager

$65,000 - $75,000/Yr

Harold Grinspoon Foundation - Agawam, MA

Full-time - Mid Level

Remote - Agawam, MA

101-250 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Books Team Data & Content Manager at PJ Library is a vital role that supports the Book Selection Committee in managing submissions and ensuring the selection of high-quality children's books. This position involves data management, communication with authors and publishers, and collaboration with various teams to enhance the book selection process. The role is full-time with growth potential and requires occasional travel to the home office in Agawam, Massachusetts.

Responsibilities

• Support the PJ Library Book Selection Committee (BSC) through submissions management and book selection tasks
• Manage all PJL submissions in Submittable
• Handle intake and provide initial review
• Assign submissions to the PJL submissions gatekeepers
• Prepare submissions for committee review
• In conjunction with BSC Chair, ensure all publishers, authors, agents, etc., receive appropriate responses post-review
• Manage the Author Incentive Award program
• Track eligible books and notify BSC ChairPublisher Relations Manager
• Oversee AIA check process, managing completion with the Content Associate
• Work with PJ Our Way team to exchange all pertinent submissions information
• Communicate sensitive information with creators, agents, and publishers about their submissions
• Develop and maintain strong systems to keep data updated in CRM
• Manage the Books Team data in Salesforce, ensuring a streamlined process for correctly coding and tagging back log and current titles according to the PJ Library Content Framework
• With the support of the Content Associate, ensure all book data is regularly updated in Salesforce
• Collaborate with the Author Stewardship Coordinator to ensure author events and initiatives are coded correctly
• Liaison with web team for website updates and edits as needed
• Create and develop book-specific reports in Salesforce, Submittable, etc
• Support management of Book Selection Committee processes and systems
• Help set up and support strong project management system for the team to track manuscripts from submission to publication
• Maintain Books Possibility List for potential inclusion in program
• Support BSC Chair with operationalizing updates to selection process
• Support field testing and monthly book surveys
• Develop a standardized system and timeline for efficient book field testing
• Ensure field testing findings are shared with the BSC
• Help oversee the monthly book survey process, including evaluating general and title-specific questions
• Working with the operations team to analyze book survey data, and share findings with the BSC
• Support with additional ContentBooks Tasks
• Liaison with other HGF departments to fulfill requests for book information and statistics to increase the visibility of books
• Update various book selection documents and spreadsheets

Requirements

• 3-5 years of professional work experience
• Highly motivated and able to take initiative
• Familiarity with using a database or CRM to input data, maintain clean coding structures, and build reports
• Ability to communicate clearly and concisely, including excellent written communication skills
• Strong organization skills, including the ability to manage multiple projects and competing priorities (team agendas, calendars, production schedules, etc); must be detail-oriented
• Experience with Salesforce and Excel
• Familiarity with Submittable and Adobe a plus
• Passion for books and literature
• Connection to or interest in Jewish life or Jewish books

Benefits

• Salary range: $65,000 - $75,000
• Health insurance
• Dental and vision insurance
• Short- and long-term disability insurance
• Life insurance
• 401(k) retirement plan with employer match
• Paid sick, holiday, vacation, and personal time
• Flexible work policy with hybrid in-personremote work