BPC Business Operations Coordinator

Nationwide Children's Hospital - Columbus, OH

Full-time - Entry Level

Columbus, OH

10,001+ employees

Ambulatory Health Care Services

About the position

The Biopathology Center (BPC) within the Abigail Wexner Research Institute at Nationwide Children's Hospital (NCH) is a primarily grant-funded biorepository focused on the acquisition and long-term storage of a vast array of cancerous, normal, and diseased biospecimens along with their related data. The BPC serves as a biorepository for several cancer cooperative groups funded by the National Cancer Institute (NCI) and other sponsors, and it is accredited by the College of American Pathologists (CAP) Biorepository Accreditation Program. This role is situated in a fast-paced, team-oriented environment that demands the ability to work effectively under pressure while maintaining a keen attention to detail. The Business Operations Coordinator will provide essential support to the Business Manager and the BPC Business and Project Development Director. This position involves a variety of administrative functions, including invoicing and grant financial management activities. The coordinator will be responsible for compiling data from multiple sources and generating reports for the department and sponsor groups. Proficiency in Microsoft Excel and data compilation is crucial for success in this role. A background in science or healthcare is preferred, as the position requires an understanding of biospecimens and laboratory operations. Familiarity with research funding mechanisms and financial management is also advantageous. Attention to detail, organizational skills, and effective time management are vital for the success of the Business Operations Coordinator.

Responsibilities

• Pulls, analyzes, and compiles large data sets for reporting to sponsors, invoicing, and assists with grant financial management activities.
• Assists in the preparation of grant applications and progress reports, including compiling data and updating information.
• Prepares budgets for standard biobanking services.
• Demonstrates knowledge of and upholds applicable laws and regulations related to the position.
• Maintains knowledge of applicable procedures and policies and reviews them as required.
• Demonstrates the ability to make determinations regarding course of action and alternatives by addressing problems and using resolutions and basic troubleshooting skills.
• Resolves technical, computer, and customer service problems.
• Maintains a safe, clean, and organized working environment.
• Follows established guidelines for disclosure of patient information.
• Pursues opportunities for continuous improvement and contributes to process development and improvement projects within the BPC, especially relating to financial management.
• Attends sponsor group meetings, teleconferences, and other biorepository-related meetings as a representative of the BPC.
• Communicates respectfully with coworkers, staff, patients, parents, and clients.
• Strives to provide customer service in an efficient and effective manner to assure customer satisfaction.
• Attends continuing education seminars, workshops, and group meetings relevant to the BPC.
• Performs other related duties as assigned or required.

Requirements

• Bachelor's degree from an accredited college or university or equivalent experience plus education required.
• Business experience in an administrative capacity required; experience in fiscal management or budgeting preferred.
• Experience in generating and analyzing reports in various software applications (Excel, SharePoint) required.
• Experience in submission and management of grant and contract funding mechanisms preferred.
• Strong written and verbal communication skills, as well as excellent interpersonal and collaboration skills.
• Ability to manage a diverse and demanding workload independently; self-motivated.
• Organization and time management/prioritization skills with the ability to work independently to ensure deadlines are met.
• Excellent analytical skills, attention to detail, objectivity, and demonstrated problem-solving skills.

Nice-to-haves

• Experience in laboratory procedures and operations.
• Understanding of research funding mechanisms.

Benefits

• Health insurance
• Dental insurance
• 401k
• Paid holidays
• Flexible scheduling
• Professional development opportunities
• Employee discount programs