Branch Administrative Assistant, Mitch Park YMCA

YMCA - Edmond, OK

Full-time - Entry Level

Edmond, OK

Social Assistance

About the position

The Branch Administrative Assistant at the Mitch Park YMCA plays a crucial role in supporting the administrative functions of the branch. This position encompasses responsibilities in accounting, clerical tasks, payroll, personnel management, and fundraising activities. The assistant will also focus on building strong relationships with members, donors, and volunteers to enhance community engagement and support for the YMCA's mission.

Responsibilities

• Make bank deposits daily and post receipts by account.
• Track income using the daily cash report and code all accounts receivable for payment.
• Track monthly expenses using the Association expense report and prepare journal entries as needed.
• Manage all incoming and outgoing mail and postal services, including bulk mailing.
• Order, purchase, restock, and inventory office and maintenance supplies.
• Check and audit time sheets for payroll processing.
• Assist with documentation of new hire personnel and maintain personnel records.
• Serve as recorder at Council meetings and keep accurate attendance records.
• Review scholarship applications and maintain records for recipients.
• Keep accurate records of contributions for fundraising campaigns.

Requirements

• Must stay current in CPR/AED/O2 and First Aid, renewed annually.
• Must complete all required Annual Compliance Trainings within 30 days of hire.
• Must be at least 21 years of age.
• Skilled in Microsoft Word, Excel, Publisher, and PowerPoint.
• Experience in creating correspondence and documentation.
• Excellent interpersonal, verbal, and written skills.
• Experience in documentation for fundraising preferred.
• Strong organizational and multi-tasking skills.
• Ability to work independently and without supervision.
• Must be able to lift 30 pounds.

Nice-to-haves

• Experience in documentation for fundraising preferred.

Benefits

• Training provided for CPR/AED/O2 and First Aid certification.
• Opportunities for professional development and training.