Branch Administrative Assistant

About the position

This position reports directly to the branch manager and is responsible for supporting a wide range of activities; calendar management, scheduling of meetings and events, communication with external clients/customers, and supporting efforts with special projects.

Responsibilities

• Maintain, issue, and track inventory for uniforms and ammunition per audit standards.
• Distribute ID badges and audit signature list weekly for expired ID badges.
• Schedule and maintain records for DOT physicals.
• Maintain petty cash per audit standards.
• Coordinate with Accounts Payable for timely processing of invoices and tracking of purchase orders.
• Review employee records in Loomis academy for compliance standards and notify supervisors of overdue trainings.
• Perform weekly circulation of counterfeit bills per audit standards.
• Collaborate with HR to ensure proper record keeping of termination documents.
• Work closely with BM, CMS Manager, and Operations Manager on administrative tasks and moderate HR obligations, including posting HR related information in the branch.
• Handle mail room duties, including administrative support for UPS related issues.
• Order office supplies and other departmental items.
• Make travel arrangements for various runs and Loomis travelers.
• Responsible for arranging and scheduling meetings, lunches, and Loomis family events.
• Other duties as assigned.

Requirements

• High School diploma or equivalent.
• Strong knowledge of Microsoft Office programs and office equipment.
• Excellent communication skills, both verbal and written.
• Strong attention to detail to provide quality service with accuracy.
• Demonstrate strong organizational and time management skills to efficiently meet deadlines and handle competing priorities.
• Courteous and professional phone and people relations, both internally and externally.