Branch Office Administrator - Commercial Landscape Maintenance

Landscape Partners - Fort Worth, TX

Full-time - Mid Level

Fort Worth, TX

Administrative and Support Services

About the position

At The Landscape Partners, we pride ourselves on delivering exceptional commercial landscape services while fostering strong client relationships. As a Branch Office Administrator, you will play a crucial role in ensuring the smooth operation of our branch by coordinating and executing various administrative functions. This position reports directly to the local Branch Manager and has a dotted line to the Area Controller of Aspen Grove. Your responsibilities will include managing accounts receivable and payable, processing payroll, and providing sales support and reporting. You will also be responsible for HR onboarding compliance and general office administrative tasks, all while maintaining a professional demeanor when interacting with both external customers and internal personnel. In this role, you will review and verify purchase orders, statements, and invoices to prepare payments, ensuring that all documentation is accurate and submitted in a timely manner. You will oversee accounts receivables and collections, ensuring that billing practices are followed and invoices are accurate. Additionally, you will export timesheets from our Aspire Landscape Operating System and submit them for processing, as well as perform payroll adjustments and address any payroll issues that may arise. Your ability to provide operational reports to management and support human resources functions will be essential to the success of our branch. The ideal candidate will have a strong background in branch administration, particularly within the landscaping industry, and will possess excellent organizational skills, attention to detail, and a customer service-oriented mindset. You will be expected to manage office inventory, answer phone calls, and assist with various tasks as assigned, all while maintaining confidentiality and high ethical standards. Your proactive approach and ability to work independently will be key to thriving in this role.

Responsibilities

• Review and verify all purchase orders, statements, and invoices to prepare payments.
• Submit documentation to set up new vendors as needed.
• Submit all invoices to Accounts Payable with proper GL coding to ensure payment.
• Oversee Accounts Receivables and collections.
• Review organizational billing practices to ensure invoice accuracy.
• Export timesheets from Aspire and submit them for processing.
• Process MTE payroll for non-field personnel.
• Perform payroll adjustments and research payroll issues.
• Provide operational reports to management as needed.
• Provide administrative support to human resources functions, including onboarding, compensation, garnishments, and maintaining employee records.
• Manage office inventory.
• Answer office phone calls and assist or redirect the calls as needed.
• Perform other tasks as assigned.

Requirements

• High School degree required.
• An Associate or Bachelor's degree is desirable.
• 5+ years of branch administrative experience in landscaping industry or related field.
• Experience in Aspire Landscape Operating System preferred.
• Formal experience and training in office procedures and use of office equipment.
• Excellent data entry skills and highly proficient in Microsoft Word, Excel, and PowerPoint.
• Self-motivated with a professional attitude.
• Ability to communicate accurately and clearly both orally and in writing.
• Superior organizational skills with a focus on detail and accuracy.
• Excellent problem-solving skills and critical thinking capabilities.
• Proven confidentiality and high ethical standards.
• Strong initiative, with the ability to stay focused and proactive while working independently.
• Customer service-oriented with strong interpersonal skills.

Nice-to-haves

• Experience with Aspire business software is a plus.

Benefits

• Paid training
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance
• Comprehensive Benefits (Medical, Dental, Vision)
• Voluntary LTD
• PTO
• Paid Holidays
• Paid Training & Development