Branch Operations Specialist - Shakopee, MN

$45,760 - $58,240/Yr

AWP Utilities - CAS - Shakopee, MN

Full-time - Entry Level

Shakopee, MN

About the position

The Administrative Support position at Terex Utilities is essential for maintaining efficient office operations and providing support across various functions including accounting, sales, service coordination, and human resources. This role involves handling confidential materials, preparing correspondence, assisting the service group, managing accounts receivable, and ensuring effective communication within the branch. The position is designed for individuals who are organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities

• Handle a wide variety of situations and conflicts involving clerical and administrative functions.
• Prepare routine and advanced correspondence including letters, memoranda, and reports.
• Assist the branch service group in performing their tasks efficiently and accurately.
• Coordinate and perform the collection of accounts receivable and past due accounts.
• Prepare weekly and monthly reporting.
• Support in the preparation of financial data and respond to accounting audit requests.
• Support human resources functions at the branch level.
• Verify accuracy and input timecards for payroll.
• Complete special projects and other related duties as assigned by the supervisor.
• Review and code accounts payable items for SAP entry.
• Ensure integrity of data input into SAP.
• Maintain team member information boards and appropriate employment postings.
• Facilitate good internal and external communication, including assistance with all-hands meetings and general office coordination.
• Generate weekly invoicing.
• Maintain business records including job and customer files, accounting records, and historical files.
• Provide high-level communication with both customers and office personnel.

Requirements

• High school diploma or equivalent.
• 2+ years general office/clerical experience.
• 2+ years of experience successfully utilizing Microsoft Office.

Nice-to-haves

• Experience with supervision and customer service strongly preferred.
• Accounting experience.
• Comprehensive problem-solving skills.
• Strong PC skills including Microsoft Office with emphasis on Word and Excel.
• Excellent interpersonal and communication skills, both written and verbal.
• Detail-oriented and organized.
• Ability to meet deadlines and multitask.
• Ability to work effectively in a fast-paced environment.

Benefits

• Paid vacation
• 401(k)
• Medical insurance
• Dental insurance
• Vision insurance