Ryan Specialty Group - Tampa, FL
posted 3 months ago
The Brokerage Operations Coordinator plays a crucial role in supporting the brokerage team by managing day-to-day operational tasks efficiently. This position is essential for ensuring the smooth functioning of daily operations, compliance with regulations, and effective communication within the brokerage team. The coordinator works closely with brokers to facilitate timely transaction completion through meticulous paperwork processing and coordination with other departments within the firm. In this role, the coordinator assists in executing and coordinating daily brokerage operations while supporting the implementation and enhancement of operational procedures. They are responsible for preparing necessary documents, cover letters, and other materials to market renewal business, providing essential administrative support in filing, printing, and archiving documents. The coordinator also administers and updates client information in all required systems, ensuring accuracy and compliance with record-keeping regulations. Customer service is a key component of this position, as the coordinator responds to broker requests and inquiries via telephone, email, chat, or in person. They contribute to the preparation of compliance reports related to brokerage operations and collaborate with broker and finance teams to meet business requirements. Adhering to regulatory requirements and internal policies is critical, as is assisting in the identification and mitigation of operational risks in collaboration with risk management teams. The coordinator also supports the brokerage team with various ad hoc tasks and requests, making them a vital part of the operational framework.