BSS-SPS Budget Analyst II

$74,136 - $92,672/Yr

United States Government - Boulder, CO

posted 3 months ago

Full-time - Mid Level
Remote - Boulder, CO
Executive, Legislative, and Other General Government Support

About the position

UCAR Community Programs (UCP) is excited to announce the job opening for the Business Shared Services (BSS) Budget Analyst II role. This position will provide advanced level financial analysis and award lifecycle management of assigned award portfolios that may include cooperative agreements, grants, and/or contracts. The successful candidate will conduct advanced level budget development, projections, analysis, and cost control, as well as prepare financial reports and documentation for awards for external and internal entities. Additionally, the Budget Analyst II will advise and partner with program staff in business activities related to proposals, finance, and administration. This role will work closely with the Scientific Partner and Service Center's (SPS) Cooperative Programs for the Advancement of Earth System Science's (CPAESS) Business Office, Leadership, and UCAR Operations, ensuring compliance with federal sponsor and/or award requirements. The Budget Analyst II will manage and coordinate the lifecycle of direct awards, including administrative actions and programmatic reporting in collaboration with CPAESS leadership and the communications team. Responsibilities include entering, maintaining, and utilizing UCAR financial and business systems to forecast, monitor, and reconcile awards, ensuring data accuracy and compliance. The role requires timely monthly monitoring of accounts, tracking, reconciling, and projecting expenses and staff allocations within the assigned award portfolio. The analyst will identify discrepancies and perform necessary journal entries or budget transfers, as well as design and conduct recurring and ad hoc reviews and analyses of award portfolios to ensure compliance with UCAR policies, federal and sponsor requirements, OMB Uniform Guidance, and audit requirements. In addition, the Budget Analyst II will serve as the lead proposal administrator, collaborating with Principal Investigators to develop proposal timelines, roles, and responsibilities, and leading the development of budgets and budget narratives. The position also involves entering and managing proposal data in UCAR business systems and sponsor platforms, developing and conducting reporting for monthly, quarterly, and year-end statistics and trends, and contributing to the development and implementation of data tracking and analysis as required. The analyst will provide expertise to federal stakeholders on award allowability and compliance, track and coordinate sponsor inquiries and requests concerning the assigned award portfolio, and prepare budgets and projections as per sponsor requests.

Responsibilities

  • Manage and coordinate the lifecycle of direct awards (cooperative agreements, grants, contracts), including administrative actions and programmatic reporting in collaboration with CPAESS leadership and communications team.
  • Enter, maintain, and utilize UCAR financial and business systems to forecast, monitor, and reconcile awards, ensuring data accuracy and compliance.
  • Conduct timely monthly monitoring of accounts, including tracking, reconciling, and projecting expenses and staff allocations within the assigned award portfolio.
  • Identify discrepancies and perform necessary journal entries or budget transfers.
  • Design and conduct recurring and ad hoc reviews and analyses of award portfolios to ensure compliance with UCAR policies, federal and sponsor requirements, OMB Uniform Guidance, and audit requirements.
  • Proactively identify issues/risks and develop data-informed recommendations.
  • Design and conduct financial reporting for sponsors and CPAESS leadership, providing detailed monthly and ad hoc financial analyses to monitor award activity and ensure alignment with generally accepted cost principles.
  • Serve as the lead proposal administrator, collaborating with Principal Investigators to develop proposal timelines, roles, and responsibilities, and leading the development of budgets and budget narratives.
  • Coordinate and direct the SPS-BSS team on supporting documents, partner with the UCP Proposal Office and UCAR Contracts as needed, and ensure proposal compliance with sponsor requirements.
  • Enter and manage proposal data in UCAR business systems and sponsor platforms.
  • Develop and conduct reporting for monthly, quarterly, and year-end statistics and trends, ensuring consistency and accuracy in data usage, and maintaining statistics and metrics.
  • Contribute to the development and implementation of data tracking and analysis as required, supporting the overall management and enhancement of statistical reporting processes.
  • Provide expertise to federal stakeholders on award allowability and compliance, offering guidance within the assigned portfolio.
  • Track and coordinate sponsor inquiries and requests concerning the assigned award portfolio, ensuring efficient handling and response.
  • Prepare budgets and projections as per sponsor requests and deliver recurring as well as ad hoc budget reports, analyses, and other pertinent information to sponsors.

Requirements

  • Bachelor's degree in a relevant academic discipline; 5 years of related experience; or an equivalent combination of education and experience that qualifies the individual to perform the duties as described (e.g. a Master's degree in a relevant academic discipline and 3 years of related experience).
  • Advanced skill in proposal/budget preparation and submission via federal and organizational proposal platforms and management systems.
  • Advanced skills in budget development and analysis, cost control, and development of relevant statistics.
  • Advanced skills in financial analysis, including the use of spreadsheet applications to develop and present status reports.
  • Intermediate working knowledge of government award requirements (cooperative agreements, grants, and contracts), including knowledge and application of OMB Uniform Administrative Guidance and organizational policies and procedures.
  • Excellent interpersonal skills and the ability to communicate effectively, both orally and in writing, including a proven ability to translate complex information into easily understood language.
  • Sensitivity and discretion in handling confidential information.
  • Ability to work independently and also able to work effectively in a team situation.
  • Ability to identify information sources for solving problems, anticipate organizational problems before they arise, and respond appropriately.

Nice-to-haves

  • Working knowledge proposal submission via federal and UCAR proposal platforms and management systems.

Benefits

  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan with 10% contribution fully vested on day one
  • Tuition Assistance
  • 20 days of personal time off each year
  • 10 paid holidays
  • 10 days of sick leave each year
  • 12 weeks of paid parental leave
  • Short-term medical leave paid at 100% of regular salary
  • EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost
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