BUDGET ANALYST 2* - 08202024-60808

$48,204 - $72,468/Yr

Mental Health - Nashville, TN

Full-time - Mid Level

Nashville, TN

Hospitals

About the position

The Budget Analyst 2 position at the Department of Mental Health and Substance Abuse Services in Nashville, TN, is a full-time role responsible for professional budget analytic work of average difficulty. Under general supervision, the analyst will assist in the development and administration of departmental budgets, ensuring that financial data is accurately analyzed and reported. This position is part of a central operating department budget unit and may involve acting as a budget officer in smaller departments. The role requires a bachelor's degree from an accredited college or university and at least one year of full-time professional budget analytic experience. Candidates with relevant experience may substitute education on a year-for-year basis, up to four years, or may substitute graduate coursework for required experience. The analyst will be tasked with analyzing financial data to prepare revenue and expenditure forecasts, ensuring the availability of funds for special projects, and preparing annual budget requests in accordance with established guidelines. The position also involves preparing periodic reports that compare budgeted costs to actual costs and analyzing monthly departmental budgeting and accounting extracts. The analyst will utilize office productivity software to create complex spreadsheets, maintain budgeting databases, and assist in the explanation of budget document needs to departmental staff. This role is crucial for monitoring departmental revenue collections and expenditures, creating salary administration plans, and drafting requests for budget revisions. In addition to technical skills, the position requires strong interpersonal skills to maintain professional relationships with peers and upper management, provide consultation and advice to others, and mentor less experienced staff. The Budget Analyst 2 will play a key role in ensuring compliance with budget policies and guidelines while contributing to the overall financial health of the department.

Responsibilities

• Analyze financial data to prepare revenue and expenditure forecasts.
• Analyze budget for special projects to ensure availability of funds.
• Evaluate the cost of special projects as assigned.
• Prepare annual budget request in accordance with Finance and Administration budget guidelines.
• Prepare periodic reports comparing budgeted costs to actual costs and budgeted revenues to actual revenues.
• Analyze monthly departmental budgeting and accounting extracts to maintain expenditure and revenue reports.
• Prepare special financial reports as required.
• Assemble fiscal and statistical data for use in budgetary evaluations and budget hearings.
• Utilize office productivity software including word processing, spreadsheet, and presentation software.
• Gather current period expenditures and revenues through electronic format to provide accounting reports.
• Analyze assigned business unit’s budget requests to ensure conformance with budget policies and guidelines.
• Assist in the development, submission, and administration of the department’s operating budgets for assigned business units.
• Monitor departmental revenue collections and expenditures for accuracy on a monthly basis.
• Monitor the availability of funds in the division’s budget.
• Create salary administration plans to determine the effect on the budget.
• Approve or deny purchases such as equipment.
• Draft requests for budget revision and recommend approval.
• Use spreadsheet software to enter, access, and retrieve financial data.
• Develop and maintain budgeting databases.
• Assist in the explanation of budget document needs and methods for proper preparation of estimates and detail.
• Advise supervisor about work issues of concern as they occur.
• Create complex spreadsheets to enhance efficiency as needed.
• Maintain files of budgetary information and create charts and graphs using computer spreadsheets to illustrate technical reports.
• Prioritize tasks to ensure deadlines are met in a timely manner.
• Explain budgetary processes to departmental staff as needed.
• Provide budget preparation advice and technical assistance to program staff.
• Mentor less experienced co-workers in their work to enhance work performance.

Requirements

• Graduation from an accredited college or university with a bachelor's degree.
• Experience equivalent to one year of full-time professional budget analytic experience.
• Qualifying full-time professional experience in analytic work may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Graduate coursework in business administration, public administration or other related acceptable field may be substituted for the required experience; (36 quarter hours or 24 semester hours is the equivalent of one year of graduate coursework).
• One year of experience as an Analyst 1, in the budget analytic assignment, with the State of Tennessee.

Nice-to-haves

• Experience with public administration or budgeting in a governmental context.
• Familiarity with financial forecasting and analysis techniques.
• Proficiency in advanced spreadsheet functions and database management.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Retirement savings plan options.
• Opportunities for professional development and training.