BUDGET ANALYST - 64000439

About the position

This is a professional position that requires independent application of a variety of skills in the HIV/AIDS Program Office of the Florida Department of Health in Broward County. This position reports directly to the Finance/Accounting Director III-SES/ Budget Director and will serve in budget development, reconciliation, and monitoring of, but not limited to, Ryan White Part A, Ryan White Part B, Ryan White Part C, General Revenue, prevention grants and various other funding sources. Incumbent will conduct financial audits of funds expended in the Communicable Diseases Program Office and reconcile all funding categories, forecasts expending utilization based on fiscal year(s). Determines compliance of funds utilized based on applicable laws and regulations (state and federal). Meets with program supervisors in HIV/AIDS, STD and TB to discuss allowable cost, forecast on spending allocation and makes recommendations on spending guidance. Maintains an ongoing accounting system of all funding streams. Prepares financial statements and reports for the Director of Communicable Diseases, HIV and STD Programs Supervisors, Budget Director and Bureau of HIV/AIDS. Works closely with the FDOH HIV/AIDS Section budget and program office in Tallahassee as well the budget department locally to assure that budget and financial reports are shared and reconciled in FLAIR, AIMS, Provide Enterprise, and other financial systems as applicable. Incumbent will assist in the development of grant application budgets and ensure applications meet all financial requirement of the grant announcement. Approves, through MFMP e-procurement, all commodity and contractual services procurements assuring compliance with planned, approved budget. Participates in community meetings/trainings and forums including national days of HIV/AIDS observance. Attends/participates in required trainings, meetings, and conferences. Performs other related duties.

Responsibilities

• Conduct financial audits of funds expended in the Communicable Diseases Program Office.
• Reconcile all funding categories and forecast spending utilization based on fiscal years.
• Determine compliance of funds utilized based on applicable laws and regulations.
• Meet with program supervisors to discuss allowable costs and forecast spending allocation.
• Maintain an ongoing accounting system of all funding streams.
• Prepare financial statements and reports for various stakeholders.
• Work closely with the FDOH HIV/AIDS Section budget and program office.
• Assist in the development of grant application budgets.
• Approve all commodity and contractual services procurements.
• Participate in community meetings/trainings and forums.

Requirements

• Willing to work before, during and/or beyond normal work hours or days in the event of an emergency.
• Current employee of the Florida Department of Health including OPS, CS, SES, or SMS.
• Experience in working with HIV/AIDS programs budgets and its various funding streams.
• Experience in working with Florida's financial systems such as FIRS, FIS and Flair.
• Experience in working with the OCA cash balance report.
• Experience in performing budget reports and presenting to program managers.
• Working knowledge and training of the PCFMRS system or the AIDS Information Management System (AIMS).

Nice-to-haves

• Experience in calculating and performing journal transfers or corrections using Flair.
• Master's degree in business administration, accounting, finance or similar.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers