Budget Analyst for the Division of Administration & Internal Compliance (AIC)

$60,889 - $70,022/Yr

City of New York - New York, NY

Full-time - Entry Level

New York, NY

Executive, Legislative, and Other General Government Support

About the position

The Budget Analyst for the Division of Administration & Internal Compliance (AIC) plays a crucial role in supporting the NYC Department of Housing Preservation & Development (HPD) by managing budget-related tasks and ensuring compliance with financial regulations. This position involves coordinating requisition forms, tracking encumbrance documents, and analyzing budget data to promote efficiency and accountability within the agency's operations.

Responsibilities

• Prepares and coordinates submission of all supply and services requisition forms for EOD and DSE, including item researching, pricing, budget code allocation, submission tracking, and encumbrance management.
• Submits and tracks pre-encumbrance and encumbrance documents in FMS3 for the 7AFA Program for HPD Fiscal and/or Comptroller approval.
• Reviews and processes Certification of Availability of Funds as submitted by the Requirement Contracts Unit of Special Enforcement.
• Examines samples of items to determine compliance with specifications or standards.
• Obtains corrective action where vendor has failed to provide contracted goods or services.
• Coordinates with vendors, OENS Liaisons, and HPD Fiscal to ensure accurate and timely processing of invoices.
• Tracks, analyzes, and interprets open and unresolved encumbrance data to identify issues in targeted budget codes using various tools including Crystal Reports, MS Excel, MS Access, FMS3 Aging, and HPDInfo queries.
• Prepares complex summary and ad-hoc reports to monitor encumbrance activities using various tools including Crystal Reports, MS Excel, and MS Access.
• Performs extensive research on several mainframes such as FMS3, FMS Crystal, and HPDInfo.
• Assists with generation of OENS Construction Pipeline reports, such as running Crystal Reports and/or HDPInfo and MS Access queries.
• Provides ad hoc support to the Director of OENS Construction Budget.
• Makes recommendations to improve workflow efficiency.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described; or
• High school graduation or equivalent and six years of experience in community work or community-centered activities related to the duties described; or
• Education and/or experience equivalent to the above, with at least one year of experience as described.

Nice-to-haves

• Experience with Financial Management Systems (FMS)
• Advanced proficiency in MS Office, particularly Excel
• Outstanding analytic and problem-solving skills
• Strong organizational and communication skills
• Ability to meet deadlines and manage multiple projects
• Team player in a diverse environment
• Familiarity with the workings of city government

Benefits

• Public Service Loan Forgiveness eligibility
• New York City residency requirement within 90 days of appointment