Budget Analyst for the Division of Administration & Internal Compliance (AIC)

City of New York - New York, NY

Full-time

New York, NY

Executive, Legislative, and Other General Government Support

About the position

The Budget Analyst for the Division of Administration & Internal Compliance (AIC) at the NYC Department of Housing Preservation & Development (HPD) plays a crucial role in supporting the agency's mission to promote quality and affordability in housing. This position involves managing budget-related tasks, ensuring compliance with financial regulations, and improving operational efficiency within the Office of Enforcement and Neighborhood Services (OENS).

Responsibilities

• Prepares and coordinates submission of all supply and services requisition forms for EOD and DSE, including item researching, pricing, budget code allocation, submission tracking, and encumbrance management.
• Submits and tracks pre-encumbrance and encumbrance documents in FMS3 for the 7AFA Program for HPD Fiscal and/or Comptroller approval.
• Reviews and processes Certification of Availability of Funds as submitted by the Requirement Contracts Unit of Special Enforcement.
• Examines samples of items to determine compliance with specifications or standards.
• Obtains corrective action where vendor has failed to provide contracted goods or services.
• Coordinates with vendors, OENS Liaisons, and HPD Fiscal to ensure accurate and timely processing of invoices.
• Tracks, analyzes, and interprets open and unresolved encumbrance data to identify issues in targeted budget codes using various tools including Crystal Reports, MS Excel, MS Access, FMS3 Aging, and HPDInfo queries.
• Prepares complex summary and ad-hoc reports to monitor encumbrance activities using various tools including Crystal Reports, MS Excel, and MS Access.
• Performs extensive research on several mainframes such as FMS3, FMS Crystal, and HPDInfo.
• Assists with generation of OENS Construction Pipeline reports, such as running Crystal Reports and/or HDPInfo and MS Access queries.
• Provides ad hoc support to the Director of OENS Construction Budget.
• Makes recommendations to improve workflow efficiency.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described; or
• High school graduation or equivalent and six years of experience in community work or community-centered activities related to the duties described; or
• Education and/or experience equivalent to the above, with at least one year of experience as described in the first option.