Budget Analyst II-2 Openings

Rütgers Ag - New Brunswick, NJ

Full-time - Entry Level

New Brunswick, NJ

About the position

The Rutgers Institute for Nicotine and Tobacco Studies is seeking a Budget Analyst II to join their team in New Brunswick, NJ. This position plays a crucial role in supporting the financial operations of the Institute, which is recognized as one of the leading research centers focused on tobacco-related studies. The Institute has a strong commitment to reducing tobacco-related morbidity and mortality and has received significant extramural funding over the years. As a Budget Analyst II, you will assist in the development, implementation, and monitoring of all fiscal activities within the Institute, providing essential administrative and program support to the Institute Director, Business Manager, faculty, and other professional staff. In this role, you will perform various accounting tasks under close supervision, including reviewing expenditures and preparing operating and grant budgets for different departments. Your responsibilities will ensure that all financial activities conform to budgetary limits and sponsor regulations. You will also provide specialized research support for post-award administration of grants and contracts, utilizing your knowledge of commonly used concepts, practices, and procedures in the field. The position requires reliance on established guidelines and instructions to effectively perform job functions. Key duties include assisting in all aspects of the budgeting process, such as forecasting, accounting, reporting, and financial analysis. You will prepare operations and grant budgets, analyze revenues and expenses, and ensure timely and accurate reporting of grants and contracts. Additionally, you will interact with the Finance and Grants departments to track third-party funding sources and coordinate various fiscal procedures, including budget adjustments and transfers. Maintaining records associated with grant accounts and state budgets is also a critical part of your responsibilities, as is compiling necessary data and justifications for projected expenditures.

Responsibilities

• Assist in all aspects of the budgeting process for the department, including forecasting/modeling, accounting, reporting, and financial analysis.
• Prepare operations and grant budgets, analyzing revenues and expenses for grants & contracts, and reviewing transactions in accordance with budgets and sponsor regulations.
• Analyze information system reports to ensure timely, accurate interim and final reporting of grants and contracts.
• Assist with the preparation of grant proposals.
• Interact with the Finance and Grants departments to ensure proper tracking of third-party funding sources.
• Coordinate the processing of budget adjustments and transfers, Employee Charging Instructions, salary transfers, purchase requisitions, and purchase orders.
• Coordinate fiscal procedures and maintain records associated with grant accounts and state budgets.
• Track budgets for programs and ensure funds are utilized according to policy and regulations.
• Compile necessary data and justification for projected expenditures.

Requirements

• Bachelor's Degree in Business Administration/Accounting, Finance or a related field.
• Two (2) years of experience in a business office, government agency, or preferably in a university setting or Foundation.
• Experience in maintenance and review of budgetary and fiscal records, and grant and contract experience required.
• Computer literate with proficiency and working knowledge of reporting tools such as Microsoft Word and Excel.
• Additional related experience may be substituted for the degree on a year-for-year basis.

Benefits

• Comprehensive benefit program for eligible employees.