Budget Analyst

$49,275 - $86,174/Yr

Johns Hopkins - Baltimore, MD

Full-time - Entry Level

Baltimore, MD

Educational Services

About the position

We are seeking a Budget Analyst to provide financial and administrative support for the Chemistry Department in the Krieger School of Arts and Sciences at Johns Hopkins University. This position is crucial in assisting the Senior Grants and Contracts Analyst (Sr. GCA) and the Financial Manager with post-award transactions and managing non-sponsored funds. The Budget Analyst will be responsible for account reconciliation, compiling ad hoc financial reports, assisting with student payroll, and providing various administrative support as detailed in this job description. The role involves performing monthly reconciliations of financial transactions for both sponsored (grants and contracts) and non-sponsored funds, which include general funds, discretionary funds, and gifts. The Budget Analyst will review and approve expenses on a monthly basis for departmental procurement cards, ensuring that all charges are allowable and appropriately allocated. Additionally, the analyst will serve as a backup for Grants and Contracts Analysts, assisting in the development and preparation of budgets and budget justifications for Principal Investigator (PI) review. This includes updating necessary documents for submission to funding agencies or prime institutions. In terms of financial responsibilities, the Budget Analyst will assist in the development and monitoring of discretionary and sponsored budgets, perform basic calculations and analyses to create budget projections, and ensure that expenses are charged to the correct accounts. The analyst will also help format and prepare quarterly financial reports and ad hoc reports for review by the Sr. GCA, Financial Manager, and faculty, which will be used in quarterly faculty financial meetings. Furthermore, the analyst will manage an electronic filing system for reconciliation records, ensuring compliance with Johns Hopkins University and federal audit policies. The role requires effective communication with various internal and external administrative offices to ensure adherence to established policies and procedures.

Responsibilities

• Perform reconciliations of financial transactions for sponsored and non-sponsored funds on a monthly basis.
• Review and approve expenses for departmental procurement cards monthly.
• Assist with developing and preparing budgets and budget justifications for PI review.
• Update necessary documents for submission to funding agencies or prime institutions.
• Provide support for other administrative services of the department as needed.
• Assist in the development and monitoring of discretionary and sponsored budgets.
• Perform basic calculations and analyses to develop budgets and budget projections.
• Complete transfers to ensure correct expenses are charged to appropriate accounts.
• Assist with formatting and preparation of quarterly financial reports and ad hoc reports.
• Manage and maintain electronic filing system and records for reconciliation.
• Ensure compliance with university regulations and restrictions.
• Communicate with internal and external administrative offices to ensure policies are followed.
• Exercise administrative judgment and assume responsibility for decisions and results.

Requirements

• Bachelor's Degree in Finance, Accounting, Business or related field.
• One year of related progressively responsible experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education.

Nice-to-haves

• Knowledge and skill in Excel, Word, and SAP.
• Experience with sponsored awards.
• Background in customer service, finance and/or communications.
• Ability to work effectively with faculty, staff, students, and administration.
• Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
• Ability to prioritize work and manage multiple tasks simultaneously.