Budget Analyst

$54,496 - $60,237/Yr

Tolleson Union High School District - Tolleson, AZ

posted 4 months ago

Full-time - Mid Level
Tolleson, AZ
Educational Services

About the position

The Budget Analyst position at Tolleson Union High School District is a full-time role focused on supporting the annual budget preparation process. The primary responsibilities include identifying and reporting budget variances, analyzing the costs associated with various programs and services, and providing analytical information to administrative personnel and regulatory agencies. The role is crucial in ensuring compliance with all applicable laws, rules, and regulations related to budgeting and financial management. The Budget Analyst will work closely with the Director of Business Services and other departments to maintain accurate financial records and facilitate effective budget management. In this role, the Budget Analyst will be responsible for processing budget-related documents such as journal entries, account transfers, and encumbrances to ensure the accuracy of requests and the availability of funds. They will also research discrepancies in financial information to ensure compliance with established procedures. The analyst will independently review and approve various financial documents, monitor cash control for non-local projects, and prepare invoices and claims for reimbursement. Monthly, quarterly, and annual reports regarding the fiscal status of all projects will be prepared and submitted in a timely manner. The Budget Analyst will also maintain accounting records for grant budget control, make independent decisions on expenditures, and work with unit budget administrators to resolve funding issues. They will conduct audits of campus transactions to ensure compliance with policies and procedures, reconcile accounts, and coordinate training sessions for staff on finance-related issues. This position requires strong analytical skills, effective communication, and the ability to work independently while supporting the overall financial health of the district.

Responsibilities

  • Support annual budget preparation and identify budget variances.
  • Analyze costs of programs and services and provide analytical information to administrative personnel.
  • Ensure compliance with applicable laws, rules, and regulations regarding budgeting.
  • Process budget-related documents for accuracy and availability of funds.
  • Research discrepancies in financial information and documentation.
  • Review, process, and approve/disapprove various financial documents for accuracy and budget capacity.
  • Monitor cash control for non-local projects and donations accounts.
  • Prepare invoices and claims for reimbursement and follow up on past due accounts.
  • Reconcile and analyze non-local and donation funds monthly to comply with state and federal laws.
  • Prepare and provide monthly, quarterly, and annual reports regarding program and fiscal status of all projects.
  • Maintain accounting records for grant budget control and make independent decisions on expenditures.
  • Perform quarterly audits of campus transactions to ensure compliance with policies and procedures.
  • Reconcile campus/department accounts monthly by cross-referencing transactions against bank statements.
  • Process weekly invoices, refunds, and vouchers and print checks for district payments.
  • Coordinate and conduct monthly meetings with campuses/departments to discuss finance procedures.
  • Coordinate trainings for campuses/departments on finance-related issues.
  • Provide assistance to campuses/departments with the district's software platform.
  • Support the Business Manager and Director of Business Services in completing duties.
  • Track related fund allocations from the State and present monthly fund balance reports.
  • Compile and analyze end-of-year fund allocations for eligible employees and present reports to the Payroll Office.
  • Compile fund expenditure reports annually for presentation to ADE.

Requirements

  • Associate degree in any business-related field or three years of budget development/analysis experience.
  • Proficient in Microsoft Office and the District's Visions accounting software.
  • Excellent organizational skills and strong analytical and problem-solving skills.
  • Effective communication skills and ability to prepare reports and correspondence independently.
  • Valid AZ Department of Public Safety (DPS) Identity Verified Print (IVP) Fingerprint Clearance Card.

Nice-to-haves

  • Bilingual in English and Spanish.
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