Budget Analyst

About the position

This position reports directly to the Associate Director for Budgets and Contracts and is responsible for serving as the primary financial administrator for restricted funding. The role includes the set up, monitoring, and closeout of budgets, as well as providing guidance and support to principal investigators and budget managers on budget preparation, maintenance, and spend down, including the processing of payments and adjustments.

Responsibilities

• Set up grant budgets
• Prepares financial status reports for restricted budgets
• Collaborates with the Research Development and Sponsored Programs and Institutional Advancement to ensure proper recording of new grant funding and proper submission of closeout-documentation to funding agencies
• Reconciles grant cash
• Reviews requisitions and invoices for approval; maintains approval queues
• Communicates with Principal Investigators of externally funded programs surrounding issues concerning budget set-up or adjustments
• Assists in the preparation of the College's operating budget utilizing Anaplan, Microsoft Excel and BANNER software packages
• Approves and processes budget adjustments in accordance with grant agreements and college policies
• Works with budget managers to remediate budget deficits
• Assists department heads in the preparation and maintenance of their budgets
• Communicates the status and availability of funds in various accounts to budget managers to allow decisions to be made regarding budget reallocation and spend down
• Reviews general ledger to ensure journal entries originated by the Budgets and Contracts Office have been properly processed
• Reviews and approves faculty and staff requests for supplemental pay
• Collects and analyzes financial data
• Maintains departmental data and management systems and assist with the implementation of departmental BANNER based projects, while ensuring the accuracy and integrity of the database
• Recommends modifications to processes and procedures to improve compliance and increase operational efficiencies
• Partners with others across the campus to achieve College goals, including training on processes / collaborate in cross functional teams
• Leads/participates in initiatives to improve budgeting, processes, reporting and system tools
• Participates in departmental cross-training to support college needs
• Produces ad hoc reports as needed

Requirements

• Bachelor's degree
• Three years' experience in accounting or finance
• Ability to interact with diverse populations
• Ability to adjust to changing situations and exercise tact and diplomacy
• General familiarity with college research resources
• Professional maturity, judgment, and drive to effectively represent the College
• Ability to exercise good judgement and discretion regarding sensitive and confidential information
• Strong organizational skills
• Ability to work independently while prioritizing workload under pressure of completing assignments and converging deadlines
• Meticulous attention to detail
• Good proofreading skills
• Ability to read, analyze and interpret complex documents
• Ability to respond effectively to sensitive inquiries or complaints
• Ability to prepare reports, presentations and correspondence
• Ability to speak effectively before groups of customers or employees of the organization
• Proficient in reconciliations, Microsoft Excel and Microsoft Word