Budget Analyst

$68,262 - $87,426/Yr

City of New York

Full-time - Entry Level

Remote

Executive, Legislative, and Other General Government Support

About the position

The Budget Analyst position within the Parking Operations Planning and Analysis (POPA) Division of the New York City Department of Transportation is a critical role focused on ensuring the efficient management of the City’s parking assets. The POPA Division oversees various aspects of parking operations, including off-street parking fields, parking garage facilities, parking meter management, and the issuance of parking permits. The Finance group within this division is seeking a qualified Staff Analyst Level 2 to support the fiscal unit in managing the Other Than Personal Services (OTPS) expense budget and various capital projects, along with other fiscal-related tasks. The selected candidate will work under general supervision and will have some latitude for independent judgment. Key responsibilities include preparing and analyzing weekly OTPS and encumbrance reports to monitor requisition, purchase order, and contract statuses, while alerting management to any significant discrepancies. The analyst will assist in the monthly open encumbrance exercise, audit and prepare payment request packages for contracts, and compile monthly expenditure data for various contracts related to meters, garages, and credit card fees. Additionally, the analyst will help project and prepare funding for new needs during financial planning cycles, review assigned financial tasks, and ensure compliance with procurement and payment processes across multiple supporting units. The role also involves addressing budget inquiries by researching contract details, performing yearly close-out exercises, drafting exemption memos, and initiating purchase requests. The analyst will be expected to run various ad-hoc reports and prepare complex fiscal reports as needed. This position may allow for remote work up to two days per week, in accordance with the Remote Work Pilot Program established between the City and DC37.

Responsibilities

• Prepare and analyze weekly OTPS and Encumbrance reports to monitor requisition, PO & Contract status and alert management for major discrepancies.
• Assist in completing monthly open encumbrance exercise by reviewing order and payment status from hundreds of encumbrance lines.
• Audit and prepare monthly payment request packages for certain contracts.
• Organize and compile monthly purchase and expenditure data for Meter, Garages and Credit Card Fee contracts.
• Assist in projecting and preparing funding for new needs during Financial Plans.
• Review and complete assigned PASSPORT financial tasks and follow through to furnish contract registration.
• Assist in procurement and payment compliance review for 7 POPA supporting units by adapting to internal policies and SOPs.
• Assist in addressing and responding to budget inquiries by researching contract details in FMS & PASSPort.
• Perform yearly close-out OTPS rollover and accrual exercises.
• Assist in drafting MWBE exemption memos, bid sheets, bid justifications.
• Initiate restricted item purchase request and follow through approval.
• Run various ad-hoc reports in FMS and prepare complex fiscal reports upon request.

Requirements

• A master's degree from an accredited college or university in economics, finance, accounting, business or public administration, or a closely related field; or
• A baccalaureate degree from an accredited college or university and two years of satisfactory full-time professional experience in budget administration, accounting, economic or financial administration, or related areas.
• One additional year of professional experience is required for placement in Assignment Level II.

Nice-to-haves

• Strong computer skills in Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Solid experience in City Budget, OTPS funding, Capital funding, FMS, PASSPort, OCP.
• Good interpersonal and communication skills to work effectively with internal and external parties.

Benefits

• Salary range of $68,262.00 - $87,426.00
• Eligibility for federal loan forgiveness programs and state repayment assistance programs.
• Remote work options up to 2 days per week under the Remote Work Pilot Program.