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Sudbury Public Schools - Sudbury, MA
posted 4 days ago
About the position
The Budget and Accounts Payable Specialist is responsible for accurately processing and maintaining purchase orders and invoices for payments in accordance with Massachusetts General Laws, while adhering to School Policies and Procedures. This role provides project support to the Director of Business and Human Resources as needed. The specialist will work closely with various departments to ensure the integrity of financial information and assist in the budget process.
Responsibilities
- Assemble, generate, and verify the School Department's weekly accounts payable warrants.
- Review and post purchase orders entered by other school department staff.
- Review invoices to ensure validity and compliance with purchase orders and budgetary guidelines.
- Collaborate with central office administrative assistants and school admin offices to confirm goods/services have been provided as invoiced.
- Respond to inquiries from vendors, staff, and others regarding account balances, and actively resolve and reconcile statement balances.
- Assist with monthly, quarterly, and year-end budget processes, ensuring the integrity of information while meeting deadlines.
- Oversee and maintain the Vendor File, performing routine vendor information updates.
- Work collegially and cooperatively with all constituencies within the school community.
- Adjust to the changing needs of the department with flexibility to meet work demands.
- Perform other duties as assigned by the Superintendent and/or Director of Business & Finance.
Requirements
- Strong bookkeeping/accounting skills.
- Proficient with Microsoft Excel and Microsoft Word.
- Excellent interpersonal skills.
- General understanding of procurement practices and principles.
- Strong Microsoft Office skills and familiarity with Google Suite applications.
- Familiarity and knowledge of MUNIS and basic accounting principles is preferred.
- Excellent attention to detail.
- Exceptional customer service and communication skills (both verbal and written).
- Ability to work independently and prioritize tasks to meet department deadlines.
Nice-to-haves
- Familiarity with MUNIS accounting software.
Benefits
- Comprehensive benefits offered.
- Salary range commensurate with experience.
