Budget and Administrative Analyst for Writing and Learning

$60,000 - $75,000/Yr

Cal Poly State University - San Luis Obispo, CA

Full-time - Entry Level

San Luis Obispo, CA

10,001+ employees

Educational Services

About the position

The Budget and Administrative Analyst for Writing and Learning plays a crucial role in managing the budget and providing administrative support for the Office of Writing and Learning at Cal Poly. This position involves analyzing budget data, assisting in program operations, and supporting the executive director in various administrative tasks. The analyst will work closely with multiple funding accounts and contribute to enhancing student success and retention through data analysis and program evaluation.

Responsibilities

• Manage Office of Writing and Learning budgets, including state, lottery, fee, and grant-based funding accounts.
• Prepare monthly budget projections and evaluate the impact of expenditures, projects, and existing programs.
• Discuss projections, cost implications, options, and recommendations with management.
• Assist in all phases of budget planning and administration to ensure strategic and efficient use of resources.
• Serve as the primary personnel and payroll specialist for all Office of Writing and Learning units.
• Track and monitor professional and student staff recruitment and hiring processes, in range progressions, and reclassifications.
• Assist management and program coordinators with employee onboarding.
• Monitor and approve monthly payroll for approximately 200 student employees.
• Review and reconcile staff leave time, clarifying inconsistencies and notifying managers when reconciled.
• Access and extract online and organizational data, conduct research, and collect data as needed.
• Track and assess key factors leading to or inhibiting student success, retention, and persistence to graduation.
• Analyze data to make inferences and recommendations for continuous improvement of units and services.
• Provide executive-level administrative support to the executive director.

Requirements

• Equivalent to graduation from a four-year college or university.
• One year of technical or administrative experience.
• A graduate degree in a related field may be substituted for one year of the required experience.
• Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement participation in the Public Employees' Retirement System
• Educational benefits for eligible employees