Budget & Management Analyst I

$52,728 - $79,102/Yr

City of San Antonio - San Antonio, TX

Full-time - Entry Level

San Antonio, TX

Executive, Legislative, and Other General Government Support

About the position

Under general direction, the Budget & Management Analyst I is responsible for performing professional level work involving the planning, analysis, and monitoring of municipal or outside agencies' operations. This includes managing revenue and expenditure elements of the annual and six-year capital budget, preparing the annual five-year financial forecast, and completing special projects as assigned. The position primarily operates within an office environment, and the analyst will not exercise supervision over others. The work schedule is Monday to Friday from 8:30 AM to 5:30 PM, with occasional weekends and evenings as needed. The analyst will prepare and administer annual revenue and expenditure budgets for assigned departments or outside agencies, ensuring compliance with approved appropriations and relevant regulations. They will also prepare written reports and oral presentations on project results and budget recommendations, as well as quarterly status reports for the City Manager and City Council regarding performance measures, revenue collections, and expenditures. The role involves attending meetings with department representatives and city officials to resolve budget issues and participating in public hearings on the budget process. In addition, the analyst will analyze requests for budget adjustments, provide recommendations to the Budget Manager, and review departmental budget submissions for accuracy. They will coordinate the preparation of monthly and quarterly financial reports, develop explanations for variances between budgeted and actual figures, and monitor the implementation of new budget initiatives adopted by the City Council. The analyst will also compile and publish proposed and adopted budget documents, ensuring that detailed narrative explanations of changes in departmental budgets are developed as needed. Overall, the role requires a strong analytical mindset and the ability to communicate effectively with various stakeholders.

Responsibilities

• Prepares and administers annual revenue and expenditure budgets and the five-year financial forecast for assigned departments or outside agencies.
• Monitors departmental and agency expenditures to ensure compliance with approved appropriations and relevant regulations.
• Prepares written reports and oral presentations on project results and budget recommendations.
• Prepares quarterly status reports for the City Manager and City Council on performance measures, revenue collections, and expenditures.
• Attends meetings with department representatives, department heads, City Manager, and City Council regarding the annual budget and public hearings.
• Analyzes requests for budget adjustments and provides recommendations to the Budget Manager.
• Analyzes departmental budget submissions for accuracy and appropriateness, providing written recommendations to management.
• Coordinates preparation and development of monthly and quarterly financial reporting and evaluates departmental revenue and expenditure estimates.
• Reviews and makes recommendations regarding fiscal information in departmental memos requesting City Council action.
• Coordinates and monitors the implementation of new budget initiatives adopted by City Council.
• Coordinates preparation and publication of proposed and adopted budget documents.
• Develops detailed narrative explanations of changes in departmental budgets.

Requirements

• Bachelor's Degree from an accredited college or university with coursework in Public or Business Administration, Finance, Accounting, or a related field.
• Knowledge of theory, practices, procedures, and methods of budget preparation and administration.
• Knowledge of general report writing procedures and techniques.
• Knowledge of applicable Federal, State, and local laws and ordinances.
• Knowledge of modern office procedures and practices.
• Knowledge of basic mathematics and statistics.
• Skill in utilizing a personal computer and associated software programs.
• Ability to analyze problems and suggest practical solutions.
• Ability to communicate clearly and effectively.
• Ability to develop clear and concise reports.
• Ability to organize information in logical sequences.
• Ability to establish and maintain effective working relationships with City staff and the general public.

Nice-to-haves

• Experience with Excel and working with large data sets.
• Masters Degree from an accredited college or university with coursework in Public or Business Administration, Finance, Accounting, or a related field.
• Proficient in Microsoft Office.
• One (1) year of budget experience.