Budget & Operations Analyst- Ethics Commission (1824)

$136,214 - $165,594/Yr

City & County of San Francisco - San Francisco, CA

Full-time - Mid Level

Hybrid - San Francisco, CA

Executive, Legislative, and Other General Government Support

About the position

The Budget and Operations Analyst will play a crucial role in supporting the San Francisco Ethics Commission by leading strategic projects that enhance organizational planning and departmental operations. This position is responsible for planning and conducting complex, sensitive, and detailed projects related to budget management, financial accounting, performance reporting, procurement, contracting, human resources, and recruitment. The Analyst will establish and implement standard operating procedures to strengthen departmental business processes, ensuring that the Commission achieves its strategic goals effectively. The successful candidate will work in a hybrid environment, with at least three days required onsite per week, and may be called in for Disaster Service Work with 24 hours' notice. In this role, the Analyst will design and implement standardized workflows and procedures for the Commission's budget development and approval process. They will collaborate with the technology team to automate business processes and create data models for quantitative and qualitative analysis related to budgeting functions. The Analyst will support the annual budget development process by working with Commission staff and City stakeholders to secure necessary funding, which includes analyzing business needs, developing budget proposals, facilitating public budget hearings, and negotiating with City leaders to ensure budget approval. Additionally, the Analyst will manage the department's contracting needs, coordinate vendor-related work, and establish internal procedures for related business processes. They will evaluate business processes to improve efficiency, develop standard operating procedures, and track ongoing spending using the City's financial systems. The Analyst will also prepare documentation for accounting audits, support the leadership team with the department's hiring plan, and maintain departmental policies and plans. This position requires maintaining confidentiality, establishing effective professional relationships, and demonstrating sound independent judgment and integrity in all duties.

Responsibilities

• Design and implement standardized workflows, procedures, documents, and tools for the Commission's budget development and approval process.
• Collaborate with the technology team to automate business processes and create data models and tools for budgeting functions.
• Support the department's annual budget development process by working with staff and City stakeholders to secure funding approval.
• Manage the department's contracting needs and establish internal procedures for related business processes.
• Coordinate with staff to manage vendor-related work, including defining terms for contractual agreements and conducting solicitations.
• Manage procurement, budget tracking, financial approvals, and accounting functions in collaboration with other staff and City departments.
• Evaluate business processes to improve efficiency and implement new processes by incorporating automation.
• Track ongoing spending using the City's financial systems and produce reports on the department's budget status.
• Develop standardized processes, systems, resources, and financial templates for regular analysis.
• Prepare information and documentation to support accounting audits conducted by the Controller's Office.
• Support the leadership team with executing the department's three-year hiring plan and assist with recruitment functions.
• Maintain and update departmental policies and plans, including the Continuity of Operations Plan and the Racial Equity Action Plan.
• Assist with departmental administrative functions as a back-up for payroll, HR support, and office management.
• Track and publicly report on the department's performance metrics in collaboration with Commission staff.
• Serve as a liaison to other departments to respond to inquiries about the Commission and departmental operations.
• Assist with enhancing and posting content on the Commission's website, including budget information and operational reports.

Requirements

• Possession of a baccalaureate degree from an accredited college or university.
• Five (5) years full-time equivalent experience performing professional-level analytical work in budgets, contracts, grants, or related areas.
• Possession of a graduate degree (Master's degree or higher) may substitute for one (1) year of required experience.
• Strong experience with Microsoft Excel and handling complex datasets.

Nice-to-haves

• A Master's degree in public administration, business administration, or a closely related field of study.
• Two years of demonstrated experience with public sector budgeting, financial accounting, procurement, contracting, and/or recruitment functions.
• Experience working efficiently under strict deadlines and in sensitive or politicized settings.