Budget Specialist

Johns Hopkins - Baltimore, MD

Full-time

Baltimore, MD

Educational Services

About the position

The Budget Specialist position at Johns Hopkins University involves assisting with the administration of post-award activities in the Division of Gastroenterology. The role focuses on budget allocation, ensuring compliance with university and grant guidelines, and providing financial reporting and analysis. The specialist will collaborate closely with project principal investigators and administrative staff to ensure accurate and timely financial management of sponsored projects.

Responsibilities

• Assist in the creation of individualized sponsored project reports utilizing the new PI Dashboard System.
• Reconcile accounts based on personnel encumbrances as well as planned supply spending.
• Communicate with Shared Services Sponsored Projects in the submission of financial reports to sponsoring agencies.
• Process personnel costing changes and adjust account balances accordingly.
• Provide monthly, periodic and/or ad-hoc financial reporting as requested by faculty and administration.
• Develop strong relationships with the SOM Divisional Research Administration, Sponsored Program Shared Services, and SOM Divisional Business Office to resolve errors and discrepancies.
• Independently learn federal grant management processes and procedures to enhance capabilities within the role.
• Work in formal and informal forums with departmental personnel on grant and subaward management issues.
• Apply working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
• Identify weak or non-existent administrative processes and work with leadership to develop corrective action plans.
• Assist with financial analysis and review procedures and systems to recommend appropriate solutions.
• Perform other tasks as defined by the division.

Requirements

• High School Diploma or graduation equivalent.
• Three years of related administrative and/or budget experience.
• Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.