Building Maintenance/Mail Coordinator

$47,840 - $52,000/Yr

PDS Tech - Appleton, WI

Full-time

Appleton, WI

Administrative and Support Services

About the position

The Building Maintenance/Mail Coordinator is responsible for maintaining office buildings and properties, managing mail services, and ensuring smooth day-to-day office logistics. This role involves performing minor repairs, overseeing maintenance activities, and assisting with office errands and events.

Responsibilities

• Maintain building, perform minor and routine repairs, and complete other related maintenance activities.
• Inform management when major repairs are needed from outside services and negotiate bids with vendors.
• Responsible for mailing company items including inter-office mail, UPS, and FedEx.
• Package and prepare shipping labels, sort and deliver mail to employees and company locations, and maintain mailbox locations.
• Maintain records storage area and retrieve new files/items as requested.
• Ensure beverages are stocked in conference rooms and for events.
• Perform daily errands between company locations and pick up company mail from post office box.
• Repair general office equipment and fixtures, such as lighting and replacement of filters.
• Oversee office cleaning, landscaping, snow removal, plumbing, and electrical crews.
• Seek multiple quotes and effectively communicate with subcontractors for building maintenance.
• Assist with the setup of company events for employees and customers.
• Perform other duties as assigned and comply with all policies and standards.

Requirements

• Must have a valid WI driver's license.
• High School Diploma/GED is required.
• Must have office services experience in a corporate facility or other applicable experience.
• Knowledge of shipping and receiving procedures, including UPS/FedEx tracking systems.
• Proficient in Microsoft Suite.
• Excellent organizational and time management skills.
• Ability to develop effective interpersonal and working relationships.
• Ability to perform multiple tasks simultaneously.
• Ability to maintain a calm and professional demeanor under stressful conditions.
• Ability to communicate clearly and effectively.
• Must be able to lift and move various size and weight packages (up to 50 pounds).
• Must be customer service oriented and have a friendly demeanor.
• Must be detail oriented.
• Must be able to meet daily deadlines.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Additional voluntary benefits
• EAP program
• Commuter benefits
• 401K plan
• Paid Sick Leave
• Holiday pay