Building Secretary

Center School District 58 - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

Educational Services

About the position

The Building Secretary position in Kansas City, MO, is a full-time role that plays a crucial part in the daily operations of a school office. The individual in this position will be responsible for performing a wide variety of clerical and secretarial duties while maintaining positive public relations with students, parents, staff, and the general public. The role requires a proactive approach to ensure that the needs of all stakeholders, including parents, teachers, students, and administrators, are met efficiently and effectively. In this position, the Building Secretary will oversee the office environment, ensuring that all inquiries are addressed promptly. This includes answering phone calls, receiving messages, and responding to questions from staff, parents, or patrons of the district. The secretary will also be responsible for filing and sorting paperwork, inputting data for recordkeeping in various software systems, and producing essential documents such as brochures, handbooks, notebooks, flyers, and meeting agendas. Additionally, the role involves typing and drafting letters of correspondence, maintaining and ordering office supplies, and organizing storage areas. The Building Secretary will also process invoices, track expenses, and produce expense reports. Scheduling and organizing meetings or events, coordinating supplies needed for these gatherings, and taking meeting minutes are also key responsibilities. The individual will be expected to prepare reports, compile data, and distribute information to relevant parties both within and outside the district. Attendance at meetings as required and the ability to work overtime when directed are also part of the job expectations. Other duties may be assigned as necessary, making flexibility and adaptability important traits for this role.

Responsibilities

• Oversee the office ensuring the needs of all parents, teachers, students, and administrators are met.
• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Attend meetings as required.
• Work overtime as directed.
• Perform other duties as assigned.

Requirements

• One (1) year school office experience in a professional setting preferred.
• High School diploma or G.E.D. required.
• Strong computer skills with proficiency in Microsoft Office.
• Strong written and oral communications and relational skills.
• Ability to operate a variety of office equipment, including computer, printer, calculator, and copier.
• Ability to maintain confidentiality.
• Highly motivated with the ability to multi-task.
• Ability to communicate in a professional and polite manner.
• Ability to establish and maintain effective working relationships with associates, teachers, parents, and the public.
• Ability to effectively welcome and embrace differences among employees and citizens.
• Ability to lift up to 25 pounds.
• Must be able to successfully complete a background investigation.
• Must be able to work a flexible schedule as needed.