Building Service Coordinator

$38,792 - $48,464/Yr

St. John's Senior Servi - Rochester, NY

Full-time - Entry Level

Rochester, NY

About the position

The Building Services Coordinator at St. John's is responsible for providing business, administrative, and clerical support to the Building Services Department. This full-time role involves managing day-to-day activities, coordinating maintenance programs, and ensuring efficient operations within the department. The position emphasizes excellent customer service and effective communication while fostering a supportive environment for both employees and residents.

Responsibilities

• Assist with the day-to-day activities of Building Services, including receiving requests and scheduling work orders.
• Assign work orders to staff and track their status.
• Create reports as needed for maintenance activities.
• Develop preventative maintenance programs and coordinate scheduling with staff and vendors.
• Manage inventory, including ordering parts and equipment, confirming deliveries, and tracking backorders.
• Maintain accurate maintenance records for routine maintenance and upgrades.
• Order office supplies, uniforms, and other department-related purchases.
• Manage administrative support for the Grounds Department, including answering resident calls and establishing work orders.
• Process purchase orders and invoices for the Grounds Department.
• Maintain department contracts and monitor expiration dates.

Requirements

• High School Diploma or GED.
• Three years of experience in an office setting, supporting multiple employee departments.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, Outlook, and Internet Explorer.
• Experience with basic accounting principles.
• Knowledge of customer service principles and processes.

Nice-to-haves

• Experience in a senior services environment.
• Familiarity with maintenance management software.

Benefits

• Childcare
• Dental insurance
• Employee assistance program
• Employee discount
• Free parking
• Life insurance
• Paid holidays