Business Administrative Associate II - Chancellor/Provost Business Services Center

University of Illinois - Chicago, IL

Full-time - Entry Level

Chicago, IL

10,001+ employees

Educational Services

About the position

The Business Administrative Associate II at the Chancellor/Provost Business Services Center plays a crucial role in providing financial and HR support, as well as administrative assistance for system implementations and transitions. This position is integral to ensuring compliance with university policies and facilitating effective operations within the center.

Responsibilities

• Reconcile budget to actual and provide statements.
• Extrapolate, analyze, and leverage financial data from university systems to generate reports.
• Support financial transactional needs of units including travel reimbursements and procurement card purchases.
• Process purchases, obtain quotes for goods and services, and manage contracts.
• Maintain historical context on budgets for initiatives and projects.
• Stay informed of OBFS policy and changes to act as a resource for units.
• Help resolve financial, policy, and procedural problems while ensuring compliance with regulations.
• Assist with annual Fiscal Control & Internal Auditing Act certification and verification.
• Maintain electronic fiscal records and office filing system.
• Assist with the recruitment process for open positions including job description processing and background checks.
• Serve as an HR generalist, providing expertise to stakeholders and staying updated on campus policies.
• Initiate and process HR transactions and route to appropriate offices.
• Assist branches of BSC during peak processing times and with system transitions.
• Distribute finalized memorandums of understanding and perform property accounting.

Requirements

• Bachelor's degree in business administration, management, or a related field.
• Five years of professional business, financial, and/or managerial work experience.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with the organization and policies of the University of Illinois, especially fund accounting.
• Experience with business intelligence tools and Banner.
• Strong analytical skills and ability to organize data logically.
• Excellent interpersonal, written, and oral communication skills.
• Solid organizational skills and ability to handle multiple projects simultaneously.

Nice-to-haves

• Master's degree in business administration, management, accounting, or a related field.
• Knowledge of university and campus policies related to hiring and employment activities.
• Ability to handle confidential and sensitive information appropriately.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• AD&D insurance
• Paid holidays
• Flexible schedule
• Tuition waivers for employees and dependents