University of Illinois Springfield, IL - Springfield, IL
posted 3 days ago
- Entry Level
Springfield, IL
Educational Services
About the position
Under administrative supervision, the Business Administrative Associate for Purchasing will assist with a wide range of procurement and contracting responsibilities within a University of Illinois Springfield central purchasing unit. Using established standards of good business practice and sound fiscal management the BAA will work with units to process contractual requirements and follow University requirements.
Responsibilities
- Provides guidance to university units regarding standard purchasing procedures, as well as state, federal and University rules and regulations.
- Assures necessary rules and regulations are employed in the contract process and legal requirements are incorporated into all agreements.
- Reviews purchase orders for accuracy and approves orders as allowed by level of authorization.
- Documents the sourcing and contracting process, ensuring rules, regulations, policies, and procedures are followed.
- Acts as liaison with colleges and departments to provide assistance and guidance during the evaluation phase of procurements.
- May serve as a member of an evaluation team.
- Conducts financial analysis of all proposals submitted by third parties and reviews departmental recommendations for consistency and accuracy.
- Reviews requests for change orders or amendments and prepares documents to implement contract revisions.
- Negotiates pricing and contractual terms and conditions that are in the best interests of the University.
- Prepares recommendations for Board of Trustees approval and/or award.
- Provides technical assistance to contracting parties to resolve deficiencies affecting the administration and approval of contracts.
- Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices and service proposals.
- Prepares various reports related to procurement and contracting activities as requested by management.
- Performs other related duties and responsibilities appropriate.
Requirements
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
- Four (4) years of professional purchasing, procurement, or contracting work experience.
- A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
Benefits
- Health, Dental, Vision, Life, Disability & AD&D insurance
- Defined benefit pension plan
- Paid leaves such as Vacation, Holiday and Sick
- Tuition waivers for employees and dependents
