Business Administrative Specialist

City of New York - New York, NY

Full-time - Mid Level

Hybrid - New York, NY

10,001+ employees

Executive, Legislative, and Other General Government Support

About the position

The Business Administrative Specialist at the New York City Employees' Retirement System (NYCERS) plays a crucial role in supporting the Membership and Service Division. This high-level support position involves data analysis, communication management, and administrative tasks to assist the Division Director and Deputy Directors in their operations. The role requires a blend of analytical skills and administrative capabilities to enhance decision-making and operational efficiency within the division.

Responsibilities

• Collect, analyze, and interpret data to provide insights and recommendations to Division Director and Deputy Directors.
• Prepare reports and presentations summarizing key findings to aid decision-making.
• Track key performance indicators and metrics related to the division's activities.
• Manage inquiries and communications, ensuring timely follow-up and resolution of escalated cases.
• Organize and maintain the SharePoint site for internal processes and external references.
• Monitor administrative aspects of projects, compiling action items from meetings and ensuring deliverables are completed on time.
• Prepare meeting agendas, gather necessary materials, and coordinate logistics for meetings called by the Director.
• Support the Division Director and Deputy Directors in collecting information for briefings.
• Track headcount, vacancies, and skill levels, coordinating with HR to maintain a master list.

Requirements

• A baccalaureate degree from an accredited college or university including or supplemented by 12 credits in mathematics, statistics, accounting, and/or actuarial science and four years of satisfactory full-time experience implementing the provisions of a retirement plan involving the use of mathematical, statistical, actuarial or accounting computations, 18 months of which must have been in an administrative, managerial or executive capacity.
• An associate degree or 60 credits from an accredited college or university, including or supplemented by 12 credits in mathematics, statistics, accounting and/or actuarial science and six years of satisfactory full-time experience as indicated in the first requirement.
• Education and/or experience equivalent to the above, with all candidates required to have 60 credits from an accredited college or university, including or supplemented by 12 credits in mathematics, statistics, accounting and/or actuarial science and 18 months of experience in a supervisory, administrative, managerial or executive capacity.

Benefits

• Healthcare benefits
• Vision benefits
• Dental benefits
• Opportunity to participate in the City's retirement plan
• Hybrid work environment with partial onsite work and partial telework