Business and Finance Specialist

University of Illinois - Urbana, IL

Full-time - Entry Level

Urbana, IL

Educational Services

About the position

The Business and Finance Specialist at the University of Illinois at Urbana-Champaign plays a crucial role in the College of Veterinary Medicine's Administrative Operations team. This position is responsible for coordinating various business functions, including purchasing goods and services, managing financial transactions, and advising faculty, staff, and students on university business policies and procedures. The role requires a strong understanding of financial operations and excellent customer service skills to support the college's administrative needs.

Responsibilities

• Act as a delegate for cardholders (P-Card and T-Card), prepare expense reports, and reconcile charges according to university policy.
• Independently research and resolve issues related to purchases, reimbursements, vendor billing, and payment transactions.
• Consult with University Payables and Purchasing to resolve problems with purchase orders and transactions.
• Advise faculty, staff, and students on business policies and procedures related to purchasing and reimbursements.
• Provide customer service by answering inquiries and assisting with service requests.
• Perform other related office duties as assigned.
• Purchase goods and services using iBuy and the university purchasing card.
• Coordinate travel arrangements and related business purchases using the T-Card.
• Assist with invoice payments and student scholarships through the Departmental Award Web System.
• Track receipts and complete payment processing for departmental purchasing.

Requirements

• Bachelor's degree in business administration, management, or a related field.
• Two years of professional business, financial, and/or managerial work experience.

Nice-to-haves

• Proficient in using Banner, iBuy, Chrome River, EDDIE, and Microsoft Office 365.
• Experience with university business and financial policies related to procurement and payment processing.
• Extensive experience working with researchers and university financial offices.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan options
• Paid holidays
• Paid time off
• Professional development opportunities