Business Assistant II

UNAVAILABLE - Logan, UT

Full-time

Logan, UT

About the position

The Caine College of the Arts is seeking a Business Assistant II to oversee all travel-related activities for the college. This full-time position involves planning and booking travel, developing tools to enhance travel coordination, and working closely with travelers to support their needs. The role also includes reviewing travel activities to identify opportunities for reducing expenses and improving processes, and it requires collaboration across multiple departments. The position is telework eligible with a hybrid schedule after 6 months and reports directly to the College Financial Officer.

Responsibilities

• Prepare and process travel authorizations and reimbursements in accordance with university travel policies and procedures.
• Review and process travel authorizations and reimbursements for all administration, faculty, staff, students, and guests in the Caine College of the Arts.
• Attend university training sessions and engage in personal development to stay updated on university policies and procedures.
• Coordinate and purchase travel using various research and booking resources.
• Determine destinations, modes of transportation, travel dates, costs, and accommodations.
• Prepare itineraries as needed.
• Manage and coordinate the Student Differential Tuition Travel Program.
• Process and track student travel proposals, matching funds, and budgets; guide program improvements, make travel purchases, keep the program website updated, and work with students on their individual and group travel.
• Schedule and meet with students as necessary.
• Collaborate with colleagues on the Caine College of the Arts Visiting Artist and Scholar Series to coordinate and purchase travel for guest artists.
• Attend planning meetings and track budgets.
• Assist department staff with questions and travel needs in coordination of department-funded guest travel.
• Track travel expenses and enter into correlating project budgets.
• Analyze potential travel-related issues and provide advice.
• Maintain open communication with travelers to prevent confusion and mix-ups.
• Respond promptly to inquiries related to travel.
• Process all paperwork and approvals in a timely manner.
• Occasionally, accept calls from travelers after hours for immediate changes in travel schedules.
• Run weekly reports to ensure all travel authorizations and reconciliations are completed promptly.
• Perform other related duties as assigned.

Requirements

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required.

Nice-to-haves

• Previous USU experience
• Familiarity with USU travel, purchasing, p-card, and HR policies and procedures
• Experience with Banner and USU forms
• Previous travel experience in a corporate environment
• Understanding and appreciation of the arts

Benefits

• Commensurate salary with qualifications and experience
• Excellent benefits