BUSINESS OFFICE ADMINISTRATOR, College of Arts & Sciences, Business Office

Boston University - Boston, MA

Full-time - Mid Level

Boston, MA

5,001-10,000 employees

Educational Services

About the position

Established in 1873, the College of Arts and Sciences at Boston University is the largest and most academically diverse unit within the university, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems. Our staff are dynamic, mission-driven professionals who foster community, inclusion, and belonging to advance every aspect of the college enterprise. Our community thrives on collaboration, bold ideas, and interdisciplinary exploration. Join us in supporting the pursuit of knowledge that changes the world and provides boundless opportunities to inspire the next generation of leaders. We are seeking a detail-oriented and organized administrator to manage a variety of administrative and human resources functions within our College. This role is essential for ensuring the smooth operation of payroll processes, staff onboarding and offboarding, casual and temporary employee management, and general administrative support. The ideal candidate will be a proactive problem-solver with strong communication skills and the ability to manage multiple tasks efficiently.

Responsibilities

• Oversee the weekly payroll process for approximately 300 staff members and 400 students, ensuring hours are accurately recorded and approved in Business Link and SAP systems.
• Coordinate with departments for additional or overtime hours and budget allocations, managing timesheet data in the absence of supervisors and serving as a backup for hiring and terminations.
• Collaborate with the CAS Director and Assistant Director of HR Administration to facilitate staff onboarding and offboarding processes, supporting monthly new hire sessions and managing HR communication.
• Handle inquiries through designated inboxes and oversee special HR projects related to onboarding and offboarding.
• Manage the hiring and termination processes for casual and temporary employees across the College, including specific needs for temporary actors in the Playwrights Theatre department, and address I-9 issues with HR.
• Oversee office supplies, handle conference room reservations, process cash credit vouchers, and ensure timely deposits.
• Maintain administrative and personnel lists, manage the CAS SharePoint site, and act as the primary contact for building maintenance emergencies at designated campus locations.
• Supervise student employees in the CAS Business Office, ensuring effective front desk coverage and management of administrative tasks.

Requirements

• Bachelor's degree and 3-5 years of experience in payroll management, SAP, HR administration, or related fields.
• Strong organizational skills with the ability to handle multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and strong problem-solving skills.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Paid time off
• Tuition remission
• Retirement savings
• Holiday leave