Business Office Administrator

Milk Specialties Company - Clara City, MN

Full-time

Clara City, MN

Food Manufacturing

About the position

At Milk Specialties Global, our focus is to create high-quality ingredients designed to optimize health and nutrition. We are passionate and dedicated people. Each day, we collectively explore new, innovative ways to enhance product performance and value through our broad human and animal nutrition portfolios. The human nutrition division focuses on industry-leading whey and milk protein isolates, concentrates, and hydrolysates. The animal nutrition division is a leading supplier of functional fats, proteins, and carbohydrates. Both divisions are backed by the speed, execution, and passion it takes to exceed the expectations of our customers. The Business Office Administrator has the responsibility for managing office and plant business systems and developing process improvements to support and maintain timely and accurate information flow. This role involves evaluating existing inventory and product flow, developing process improvements to sustain timely and accurate information flow, and implementing performance measurements for information and product flow. The administrator will manage the reconciliation of each day and period end in System 21, providing accurate, timely, reliable, and useful information. Additionally, the Business Office Administrator will coordinate and direct activities involving the scheduling and release of work orders, supervise daily production recording activities, and ensure timely and accurate order fulfillment. Responsibilities also include entering all completed work orders in System 21, assisting Plant Managers with production planning based on sales orders and promised delivery dates, and investigating and reconciling any inventory inaccuracies such as cost variances or physical inventory discrepancies. The role requires managing Purchase Orders and ensuring invoices are paid timely, tracking and reporting monthly budgets for multiple departments, and performing general administrative responsibilities as needed.

Responsibilities

• Evaluate existing inventory and product flow, developing process improvements to sustain timely and accurate information flow.
• Develop and implement performance measurements for information and product flow.
• Manage the reconciliation of each day and period end in System 21, providing accurate, timely, reliable, and useful information.
• Coordinate and direct activities involving the scheduling and release of work orders.
• Supervise daily production recording activities, ensuring timely and accurate order fulfillment.
• Enter all completed work orders in System 21.
• Assist Plant Managers with production planning based on sales orders and promised delivery dates.
• Investigate and reconcile any inventory inaccuracies such as cost variances or physical inventory discrepancies.
• Calculate and process inventory adjustments as needed.
• Manage Purchase Orders and 3-way match to assure invoices are paid timely.
• Track and report monthly budget for multiple departments making sure all are within limit.
• Answer incoming calls and direct them to appropriate person.
• Screen calls and take messages as necessary.
• Greet and direct all visitors warmly and notify employees when visitors arrive.
• Distribute safety equipment as needed and take messages or information as necessary.
• Coordinate completion and maintenance of employment applications.
• Perform general administrative responsibilities as needed including miscellaneous filing, distributing and sending faxes, maintaining inventory of printer cartridges, coordinating office machine maintenance, preparing presentations, typing various correspondence and lists, preparing weekly outgoing shipments, and running local errands as requested.

Requirements

• High school diploma or equivalent.
• 3-5 Years' Previous Experience in Finance, Inventory Control or Purchasing in a Manufacturing Environment.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) company match program