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Business Office Assistant (BLANK AST 3)
$59,259 - $84,926/Yr
University of California - Davis, CA
posted 2 months ago
Full-time - Entry Level
Remote - Davis, CA
Educational Services
About the position
The Business Office Assistant (BLANK AST 3) at the University of California, Davis provides essential support to faculty, staff, and students in managing centralized purchasing, travel, and accounts payable/receivable activities. This role involves processing various financial documents, providing administrative support, and ensuring effective communication within the department.
Responsibilities
- Provide support in managing and processing centralized purchasing, travel, and accounts payable/receivable activities for approximately 200 faculty, staff, and students.
- Process purchase orders, requisitions, and work orders in AggieEnterprise.
- Provide accounting support including reconciliation of orders, invoices, and entering billing.
- Research resolutions for past due issues and provide day-to-day business office administrative support.
- Act as front desk receptionist and manage conference room/event logistics.
Requirements
- Experience with accounts payable and working with invoices, monthly reconciliation, and collections.
- Experience independently performing purchasing activities and preparing acquisition documents.
- Knowledge of general accounting policies and procedures.
- Analytical skills to research past due issues and resolve them with appropriate processes.
- Strong interpersonal, customer service, and communication skills.
Nice-to-haves
- Experience with University of California, Davis systems including AggieEnterprise and AggieTravel.
- Knowledge of cost-effective ordering of supplies and equipment.
- Analytical skills to review University policy and apply it to various situations.
Benefits
- Continuing education credits
- Paid holidays
- Disability insurance
- Dental insurance
- Tuition reimbursement
- Paid time off
- Parental leave
- Employee assistance program
- Vision insurance
- Union benefits
- Loan forgiveness
- Loan assistance
- Pet insurance
