Business Office Manager

Natchitoches Nursing and Rehabilitation Center - Natchitoches, LA

Full-time - Entry Level

Natchitoches, LA

Nursing and Residential Care Facilities

About the position

Under the direction of the Executive Director, this position supervises, coordinates, and performs business office functions in accordance with sound accounting practices. Responsibilities include admission financial review, accounts receivable, accounts payable, payroll, and resident trust funds. The role may require working overtime during evenings and/or weekends to meet departmental deadlines.

Responsibilities

• Contributes to Facility quality assessment and improvement initiatives.
• Reduces and maintains accounts receivable at pre-determined reasonable goals.
• Monitors and processes Medicaid Pending applications.
• Collects account receivables with emphasis on the 60 plus accounts.
• Completes and mails resident statements monthly.
• Prepares and participates in Facility aging reviews monthly or as needed.
• Gathers various reporting and reviews for completeness prior to month end close.
• Verifies completion of various Medical Records, additional requests or appeals by various third parties such as Medicare, Medicaid, Insurance Companies.
• Participates in residents' admission process.
• Meets with Executive Director communicating progress towards departmental goals and areas of concern.
• Ensures Daily Census reconciles to Nursing Midnight Census daily.
• Handles cash receipts including preparing daily remittances and depositing them in the bank.
• Processes payments in appropriate accounts receivable or Trust Fund system.
• Reviews and signs off on verification reports for accuracy and balancing to deposit receipt and source document.
• Manages Resident Trust Fund Accounts.
• Maintains residents' non-medical file, develops system to verify filing is current and up-to-date.
• May oversee the Accounts Payable function, processing invoices for payment according to guidelines outlined in the Purchasing / Accounts Payable section of the Business Office Manual.

Requirements

• High School Diploma or equivalent required.
• Associates Degree in Accounting or related field experience preferred.
• Must be able to bend, stoop, push, pull, and walk and stand for most of the working day.
• Requires manual dexterity sufficient to operate standard office machines such as fax, telephone, etc.
• Requires normal range of hearing and vision.
• Must be free from communicable diseases that pose a 'direct threat' to the health or safety of others and which cannot be eliminated by a reasonable accommodation.
• Must be able to lift a minimum of 30 pounds, and be able to carry and transport supplies.
• Must be able to pass a post-offer, preemployment physical health examination as a condition of employment.

Nice-to-haves

• Maintain current knowledge of laws and procedures that affect third party coverage criteria and billing practices for Medicaid and/or Medicare, Insurances, and VA Contract resident/recipient.
• Basic accounting procedures and computerized office system operation.
• Microsoft Office experience preferred.