Business Office Manager

A.C. Lewis Management - Baton Rouge, LA

Full-time - Entry Level

Baton Rouge, LA

Real Estate

About the position

The Business Office Manager will oversee the daily operations of the corporate office, ensuring efficient communication and organization. This role involves managing office activities, customer service, and administrative tasks, while also supporting the Owner and other corporate personnel with various projects and responsibilities.

Responsibilities

• Acts as main switchboard operator for Corporate office by answering telephones, directing calls, and taking messages.
• Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and record complaints.
• Opens, sorts, and distributes incoming mail, answers correspondence, and prepares outgoing mail.
• Compile, copy, sort, scan, and file records of office activities, business transactions, and other activities.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Maintains office for cleanliness and inventories and orders materials, supplies, and services.
• Runs errands and makes bank runs, as needed.
• Greets visitors and provides customer service.
• Participates in the coordination of the annual company Christmas party and other employee relations events.
• Responsible for ordering and distributing of employee uniforms & business cards.
• Enters invoices and data in accounting software for Corporate office and as needed for other entities.
• Maintains vendor insurance and W-9 information in accounting systems; Assists in preparation and distribution of 1099's at year end.
• Processes and distributes checks issued in the corporate office for A/P, Distributions, Management Fees, etc.
• Supports all Corporate personnel and assists in special projects as instructed.
• Invoices properties for expenses paid on their behalf by ACLM, such as postage and AMEX charges.
• Acts as personal assistant for Owner, running errands and performing tasks, as needed.

Requirements

• Experience in office management or administrative roles.
• Proficiency in accounting software and data entry.
• Strong communication and customer service skills.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and organizational skills.

Nice-to-haves

• Experience in event coordination or planning.
• Familiarity with vendor management and compliance processes.

Benefits

• Health insurance coverage.
• Paid time off and holidays.
• Opportunities for professional development.