Business Office Secretary / Accounts Payable/Payroll back up

$42,640 - $42,640/Yr

Downers Grove Grade School District 58 - Downers Grove, IL

Full-time - Entry Level

Downers Grove, IL

About the position

The Business Office Secretary / Accounts Payable/Payroll backup position at Downers Grove Grade School District 58 is a full-time role focused on supporting the financial operations of the district. The individual will be responsible for processing accounts payable, assisting with payroll functions, and maintaining financial records, ensuring accuracy and compliance with district policies.

Responsibilities

• Match invoices to purchase orders and input payment information into financial software.
• Balance invoice amounts to trial balance report and create vouchers.
• Prepare the Accounts Payable report for the Board agenda packet.
• Review vendor statements to ensure accounts are up to date.
• Assist schools and departments with questions regarding purchase orders and account numbers.
• Maintain vendor register and accounts payable files.
• Resolve questions relating to invoices through correspondence and/or phone calls.
• Assist in maintaining a fixed asset list for insurance and audit purposes.
• Provide information and financial reports to auditors.
• Assist with annual 1099 processing.
• Process bi-weekly substitute teacher payroll and attendance.
• Assist with payroll preparation and processing, serving as backup to the payroll function.
• Assist with grant expenditure reports.
• Learn payroll system and enter substitute payroll information to process payroll.
• Perform other tasks as directed by the Manager of Business Services or the Assistant Superintendent for Business.

Requirements

• Customer service experience (1 year preferred).
• Strong organizational skills.
• Ability to work positively and collaboratively with others.
• Knowledge and skills in working with technology, including various platforms and systems.
• Ability to maintain confidentiality and demonstrate initiative.
• Strong teamwork skills.

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• Life insurance