Business Office Support Administrator

$41,600 - $52,000/Yr

Mco Construction & Services - Miami, FL

Full-time - Entry Level

Miami, FL

Construction of Buildings

About the position

We are seeking a highly organized and detail-oriented Business Office Support Administrator to join our team at MCO Construction and Services, Inc. in Miami, FL. In this full-time role, you will provide exceptional administrative support to our executive team and business office. The successful candidate will be responsible for a range of administrative tasks, including finance-related work, payroll, bookkeeping, and office operations. This position requires a proactive individual who can multitask, prioritize effectively, and contribute to the smooth operation of our office. Your responsibilities will include maintaining records, managing office contracts, processing payroll, assisting with human resources duties, and supporting accounts payable and receivable functions. You will be expected to maintain files and records with an effective filing system, support the Executive Team with various administrative tasks, and collaborate with the team to ensure seamless operations and communication. Additionally, you will monitor office expenditures and manage all office contracts, perform basic bookkeeping activities, coordinate office operations, and assist in client relationship management. The ideal candidate will have a strong background in administrative support, with at least 2 years of experience in a business office setting. You should be proficient in financial management software and Microsoft Office, possess excellent organizational, communication, and problem-solving skills, and be able to maintain confidentiality and handle sensitive information. This role is crucial for ensuring the efficient functioning of our office and supporting our executive team in their daily operations.

Responsibilities

• Maintain files and records with an effective filing system.
• Support the Executive Team with various administrative tasks.
• Collaborate with team to ensure seamless operations and communication.
• Monitor office expenditures and manage all office contracts (rent, phone, internet, etc.).
• Perform basic bookkeeping activities and update the accounting system.
• Coordinate office operations, including supplies, equipment, and facilities management.
• Monitor office supplies inventory and place orders as needed.
• Assist in client relationship management.
• Process payroll and 401K contributions accurately and on time.
• Assist with Accounts Payable and Accounts Receivable, including invoicing and bill payments.
• Process certifications and renew business licenses.
• Assist with proposal and bid submissions.
• Provide administrative support to the president as a personal assistant.

Requirements

• 2+ years of administrative experience in a business office setting
• Proficiency in financial management software and Microsoft Office
• Excellent organizational, communication, and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information
• Proven experience as an administrative assistant, or in a similar role
• Proficiency in MS Office (Word, Excel, Outlook) and accounting software
• Basic understanding of bookkeeping and finance
• Experience in payroll processing and familiarity with 401K processing
• Strong attention to detail and problem-solving abilities
• Strong communication and interpersonal skills

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance