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Business Operations Coordinator (Fixed Term)
Stanford University - Palo Alto, CA
posted about 2 months ago
About the position
The Business Operations Coordinator is a fixed-term role within Stanford University's Land, Buildings & Real Estate (LBRE) department, specifically supporting the Office of Sustainability and Stanford Energy Operations. This position focuses on enhancing campus sustainability efforts through effective financial management, event coordination, and administrative support, contributing to the university's commitment to environmental stewardship and operational excellence.
Responsibilities
- Oversee compliance with university financial procedures and policies, including preparing online purchase requisitions and check requests.
- Track and process invoices and recurring bills in a timely manner, ensuring payment on time.
- Manage all team university credit card transactions and assist with purchase inventory.
- Support team and partner meetings and events, coordinating calendars, event spaces, catering, and AV needs.
- Organize facility tours, maintain invite lists, and communicate with attendees, ensuring safety protocols are followed.
- Coordinate interviews for new staff and students, managing onboarding tasks for new employees.
- Oversee team IT renewals and manage team vehicles, including scheduled maintenance and reservations.
Requirements
- High school diploma and three years of relevant experience, or a combination of education and relevant experience.
- Demonstrated experience in providing high-level independent administrative support and coordinating complex activities.
- Experience in processing financial transactions related to purchasing, expense reimbursements, and travel.
- Strong computer skills, including proficiency with Microsoft Suite, Google Suite, and web-based applications.
- Good verbal and written communication skills, with the ability to work with diverse populations at all levels of the organization.
Nice-to-haves
- Familiarity with Stanford specific programs (Oracle Financials, OBIEE and eAM).
- Experience in event planning and coordination with a focus on sustainability.
- Knowledge of higher education facilities management and business processes.
Benefits
- Career development programs
- Tuition reimbursement
- Generous time-off
- Family care resources
- Excellent health care benefits
- Free commuter programs
- Ridesharing incentives
- Discounts on various services
