Business Operations Coordinator - Part-Time

American Red Cross - Savannah, GA

Part-time - Entry Level

Savannah, GA

Social Assistance

About the position

As a Business Operations Coordinator at the American Red Cross, you will play a vital role in supporting the organization's mission to help people in need. This part-time position involves performing various transactional activities that are essential for the smooth operation of the organization. You will be responsible for budget monitoring, handling daily finance transactions, managing local vendor relationships, and overseeing facilities and fleet management. Additionally, you will provide support in Human Resources and Information Technology, ensuring that all operational and administrative functions are running efficiently. Your role will also include running records and reports to support these functions, making you a key player in the operational success of the organization. In this position, you will act as the lead system user and trainer for software business applications, providing backup support for operations. You will also be responsible for guiding and supporting volunteers, ensuring that they are effectively integrated into the operational processes. Your work will be conducted in compliance with standard operating procedures and applicable regulations, ensuring that the organization maintains its high standards of service delivery. The American Red Cross is committed to fostering a collaborative, respectful, and inclusive work environment. You will have the opportunity to work alongside a diverse team, contributing to a culture of belonging that empowers all team members. This role is not just about administrative support; it is about making a meaningful impact in the community and being part of a humanitarian organization that touches millions of lives every year.

Responsibilities

• Perform budget monitoring and handle daily finance transactions.
• Manage local vendor relationships and facilities management.
• Oversee fleet management and ensure timely maintenance.
• Provide administrative budget support including expense coding and financial report dissemination.
• Collaborate with department leaders to ensure programs are executed within budget.
• Lead system user/trainer for software business applications and provide IT support.
• Participate in planning events and maintain insurance certificate applications.
• Prepare various internal reports and respond to information requests.
• Develop and maintain relationships with vendors supporting physical locations.
• Coordinate and train volunteers for daily transactional work.

Requirements

• High School diploma or equivalent required; Associate's degree in Accounting, Business or Public Administration preferred.
• Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, or non-profit organizations.
• Proficient with MS Office software, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to work on a team and prioritize tasks effectively.
• Excellent interpersonal skills to maintain collaborative work relationships.

Nice-to-haves

• Experience working effectively with volunteers and board members.
• Experience utilizing Salesforce, SharePoint, and Concur.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Family leave
• 401(k) with 5% match
• Vision insurance
• 401(k) matching