Business Operations Coordinator

$65,000 - $80,000/Yr

Florida Atlantic University - Boca Raton, FL

Full-time - Entry Level

Boca Raton, FL

Educational Services

About the position

The Business Operations Coordinator at Florida Atlantic University (FAU) is responsible for managing day-to-day financial transactions and providing support to departmental units within the university. This role involves overseeing various functional areas such as accounting, procurement, and HR/payroll, while ensuring compliance with university policies. The coordinator will also analyze financial data, prepare budgets, and generate reports to assist in decision-making processes.

Responsibilities

• Administer, review, and complete day-to-day financial transactions in Workday for departmental/non-central units.
• Monitor and analyze accounting allocations and spending data for departments/non-central units.
• Prepare department/unit budgets and conduct general ledger reviews.
• Perform routine account reconciliations and ensure transactions are recorded accurately.
• Maintain compliance with university policies and procedures.
• Organize and prioritize workload requirements to meet deadlines, goals, and objectives.
• Conduct monthly forecasts and variance analyses and generate ad hoc management reports.
• Oversee accounts receivable including timely invoicing, collections, and payment reconciliation.
• Provide exemplary customer service and support to all stakeholder groups and central Financial Affairs leadership.
• Create and maintain comprehensive business process documentation.
• Perform other job-related duties and projects as assigned by leadership.

Requirements

• Master's degree from an accredited institution in an appropriate area of specialization or a bachelor's degree with two years of appropriate experience.
• 4+ years of experience in finance, accounting, business management, or a related field, ideally within a non-profit or higher education business office setting.
• Advanced proficiency in financial analysis tools such as Microsoft Excel, including formulas, pivot tables, XLOOKUPs, and charts.
• Strong skills in data analysis, trend identification, and storytelling through data.
• Demonstrated experience in critical thinking, problem-solving, and analytical decision-making.
• Excellent organizational skills with meticulous attention to detail and accuracy.
• Proven ability to effectively communicate with leadership and senior management.

Nice-to-haves

• Workday and Adaptive Planning experience highly preferred.
• Demonstrated commitment to customer service and ability to foster and maintain partnerships with various stakeholders.
• Experience in higher education preferred.

Benefits

• 403(b)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Loan forgiveness
• Paid holidays