Business Operations Coordinator

$50,166 - $71,802/Yr

Rival Technologies - Phoenix, AZ

Full-time - Entry Level

Phoenix, AZ

Merchant Wholesalers, Nondurable Goods

About the position

The Business Operations Coordinator at Rival Technologies, LLC is responsible for supporting the Business Operations Manager and overseeing the office's functionality. This role involves a variety of clerical duties, assisting in strategic processes, and ensuring smooth operations across departments. The coordinator will also serve as the assistant to the Managing Director, manage office supplies, and support staff in various administrative tasks.

Responsibilities

• Assist the Managing Director through reporting, data entry, and external communications.
• Back up customer service and create travel arrangements.
• Support staff to ensure all departments run smoothly and align with company culture and quality standards.
• Maintain and improve the office environment by managing office supply orders and organization.
• Work within the NetSuite ERP system and Microsoft Office to create, review, edit, and format documents.
• Assist with business-controlled documents and forms, including contracts and internal policies.
• Support Human Resources activities including recruiting and performance reviews.
• Identify administrative/operational inefficiencies and work to mitigate them.
• Serve as a reliable contact for business operations vendors and greet all visitors to the office.
• Assist departments as an administrative backup when needed.
• Support Sales in marketing collateral for trade shows and branding.

Requirements

• Bachelor's degree in business or a related field preferred.
• 2+ years of experience in office management required.
• Strong experience with Microsoft Office.
• Experience entering data in an ERP system required (preferably NetSuite).
• Strong written and oral communication skills.
• Strong time management and organizational skills with a sense of urgency.
• Strong attention to detail and ability to multitask in a high-paced environment.
• Fluency in English; knowledge of foreign languages is a plus.

Nice-to-haves

• Experience with NetSuite ERP system is preferred.
• Ability to read/write or speak foreign languages.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance