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Via Separations - Watertown, MA
posted about 2 months ago
About the position
The Business Operations Coordinator at Via Separations, Inc. plays a crucial role in supporting and improving the company's day-to-day operational processes. This position involves working closely with the operations team, including the Chief of Staff, Financial Controller, and Community & Culture Manager, to enhance efficiency and drive continuous improvement. The role is ideal for a proactive individual who is eager to grow alongside the organization and contribute to its mission of eliminating CO2 emissions from industrial manufacturing processes.
Responsibilities
- Support day-to-day and month's close financial activities, including billing, expense reporting, grant management, and time tracking.
- Manage office and facilities duties, including supplies ordering, deliveries, visitor management, and lab maintenance coordination.
- Ensure compliance with recurring insurance, reporting, taxes, and other registration requirements.
- Manage the relationship with Via's external IT vendor.
- Produce and maintain business operations reference documents, SOPs, and other collateral.
- Support scheduling and calendar management for the leadership team as time permits.
- Perform special projects and other related duties as needed.
Requirements
- Bachelor's degree or equivalent experience in business operations, office management, or a similar role.
- Demonstrated experience managing operational processes.
- Ability to work onsite at the Watertown location, Monday-Friday.
- Strategic thinker with a willingness to implement solutions.
- Ability to execute effectively with limited guidance and in ambiguous situations.
- Extremely versatile and agile, with a bias towards action.
