Business Operations Coordinator

Mead & Hunt - Madison, WI

Full-time - Entry Level

Madison, WI

Professional, Scientific, and Technical Services

About the position

Mead & Hunt is seeking a full-time Business Operations Coordinator to support various operational tasks within the organization. This role involves coordinating office setups, managing vendor registrations, and compiling data for business insurance applications. The ideal candidate will work collaboratively with team members across the country and ensure quality control in office-related purchases.

Responsibilities

• Gather, compile, and organize data to support coordinating office setups and maintenance/invoice reconciliations.
• Work with team members across the country to coordinate project-driven leased space needs, including apartments or project offices.
• Coordinate quality control and organization of furniture and office-related purchases in conjunction with the Workspace Solutions Manager.
• Compile data needed to complete business insurance program applications and associated inventories.
• Gather, compile, and organize documentation for the Board of Directors and affiliated entities; maintain a schedule of meetings.
• Act as point of contact and coordinator of data required for corporate vendor registrations.

Requirements

• Bachelor's degree in business administration or closely related discipline, or an Associate degree in business with two years of business administration experience, or no degree with four years of business administration experience.
• Proficiency with Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Attention to detail and ability to meet deadlines.

Nice-to-haves

• Previous experience in business administration.
• Previous experience in project coordination and data compilation.
• Ability to discreetly handle confidential and sensitive information.
• Experience researching, contacting, and coordinating with office vendors.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Parental leave
• Employee assistance program
• Vision insurance
• 401(k) matching
• Paid sick time