Business Operations Coordinator

$40,144 - $54,912/Yr

McKinstry - Phoenix, AZ

Full-time - Entry Level

Phoenix, AZ

Specialty Trade Contractors

About the position

The Business Operations Coordinator at McKinstry plays a vital role in providing administrative support within the Energy and Technical Services Platform division. This position is essential for ensuring smooth operations by coordinating account management activities, scheduling meetings, and maintaining effective communication across teams. The coordinator will also assist in data management and reporting, contributing to the overall efficiency and effectiveness of the business operations.

Responsibilities

• Coordinate account management activities across team members and departments in a timely manner.
• Schedule meetings as requested and coordinate pre and post meeting communications including detailing agenda, content owners, track resulting action items and other follow-up.
• Assist in coordinating conferences, client events and internal sales team events.
• Maintain a common file storage for assigned activities and assets in a fashion that can be accessed and quickly absorbed by participants and collaborators.
• Help pull data from McKinstry databases (Salesforce, PowerBI, excel, etc.) to create clear reports, summaries and support analysis of data.
• Research and compile market and project information to help teams solve problems.
• May perform other business operation activities as requested.
• Develop and maintain professional internal relationships, providing a high level of customer service across teams, departments and regions.
• Manage flow of information to SharePoint, the network and stakeholders.
• Communicate and share information on department expectations and best practices.

Requirements

• Strong attention to detail, time management and organizational skills.
• Proven ability to learn quickly and build strong relationships.
• Experience providing business support in a large matrixed organization or multi-office environment strongly preferred.
• Proficient with Microsoft products, including Word, Excel, PowerPoint, and Outlook required.
• Some experience with SharePoint preferred.

Benefits

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums
• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers