Johns Hopkins - Baltimore, MD
posted 3 months ago
Johns Hopkins University is seeking a Business Operations Coordinator to support the fiscal and administrative management of the Undergraduate Admissions department. This role is crucial in ensuring compliance with departmental and university policies while managing the budget and expenses for a staff of over 40 individuals. The coordinator will work closely with the Assistant to the Vice Provost to reconcile expenses and allocate budgets effectively. This position requires a proactive approach to training staff on budgetary matters, including updates to policies and procedures, and will involve preparing quarterly budget summaries in collaboration with the dean and assistant to the VP. The Business Operations Coordinator will also serve as the primary liaison between the department and procurement/purchasing, ensuring that all office purchases and vendor payments are processed efficiently through SAP. Responsibilities include reviewing travel-related expenses for over 30 travelers, preparing travel expense reimbursements, and facilitating travel advances. The coordinator will manage the payment processes for procurement cards and executive travel cards, ensuring compliance with university policies through regular reviews of travel documentation. In addition to financial responsibilities, the coordinator will provide administrative support to the Dean and directors, which includes travel arrangements, event planning, and handling sensitive HR-related duties. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both internal and external stakeholders. The successful candidate will be expected to participate in admissions events and support general administrative functions as needed, contributing to the overall efficiency and effectiveness of the Undergraduate Admissions office.