Business Operations Coordinator

$70,824 - $73,965/Yr

Avixa - Palo Alto, CA

Part-time - Entry Level

Hybrid - Palo Alto, CA

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Associate 2, also known as the Business Operations Coordinator, plays a crucial role in supporting the Office of Sustainability at Stanford University. This part-time position focuses on enhancing campus sustainability through effective financial management, event coordination, and administrative support. The coordinator will work closely with a diverse team to ensure compliance with university policies while promoting sustainable practices across various initiatives.

Responsibilities

• Oversee compliance with university financial procedures and policies, including preparing online purchase requisitions and check requests.
• Track and process invoices and recurring bills in a timely manner, ensuring payments are made on time.
• Manage all team university credit card transactions and assist with purchase inventory.
• Support team and partner meetings, including coordination of calendars, event spaces, catering, and AV needs.
• Assist with sustainable event planning and report on sustainability metrics for events.
• Coordinate interviews for new staff and students, managing onboarding tasks for new employees.
• Oversee team IT renewals and manage team vehicles, including maintenance and reservations.

Requirements

• High school diploma and three years of administrative experience, or a combination of education and relevant experience.
• Experience in providing high-level independent administrative support and coordinating complex activities.
• Proven skills in processing financial transactions related to purchasing, expense reimbursements, and travel.
• Experience in event planning and coordination, particularly in reducing waste.
• Strong computer skills, including proficiency with Microsoft Suite, Google Suite, and web-based applications.

Nice-to-haves

• Familiarity with Stanford specific programs (Oracle Financials, OBIEE, and eAM).
• Understanding of general business practices such as budgets and procurement processes.
• Experience in higher education facilities management and organizational structures.

Benefits

• Career development programs
• Tuition reimbursement
• Generous time-off
• Family care resources
• Health care benefits
• Free commuter programs
• Ridesharing incentives
• Discounts on various services