Business Operations & Events Coordinator

$40,000 - $50,000/Yr

Pro Sports Assembly - Austin, TX

Full-time - Entry Level

Austin, TX

About the position

The Business Operations & Events Coordinator at Pro Sports Assembly (PRO) plays a crucial role in supporting the organization's mission by managing business operations and coordinating events. This position requires a results-oriented individual who thrives in a dynamic environment, effectively builds relationships, and manages multiple projects simultaneously. The Coordinator will assist the CEO and management team in various operational tasks, ensuring smooth execution of events and adherence to organizational standards.

Responsibilities

• Ensure all systems operate smoothly and efficiently, adhering to quality control standards and maintaining accurate records.
• Maintain and communicate project progress toward KPIs and conduct quality assessments by monitoring daily operations.
• Ensure compliance with policies and procedures and recommend solutions for improvement.
• Prepare reports and presentations to keep the team informed and make recommendations based on data.
• Coordinate activation plans for partners to increase member engagement.
• Attend educational workshops and participate in professional societies to maintain technical knowledge.
• Coordinate board and committee meetings, ensuring high-quality execution and communication of agendas and minutes.
• Assist in scheduling and preparation for meetings with potential members and partners.
• Implement special projects assigned by the CEO or Board Chair.
• Coordinate and actively participate in the planning and execution of events, including managing logistics and vendor relations.

Requirements

• Minimum of 1-3 years of event experience in a professional, non-profit, sports, government, or philanthropic environment.
• High school diploma required; bachelor's degree preferred or equivalent experience in related fields.
• Effective oral and written communication skills, including public speaking.
• Experience with CRM and project management software (e.g., G Suite, Salesforce, Airtable).
• Proficiency with technology, including Google products and various webinar platforms.
• Ability to manage multiple projects simultaneously and implement problem-solving skills.
• Must be able to lift boxes up to forty (40) pounds.

Nice-to-haves

• Previous experience in professional sports, hospitality, or association management.
• Human Resources experience is preferred.
• Customer service experience is essential.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance